Utah Public Procurement Place U3P #SLCo SHE133296-1

Exercise-equipment maintenance, OEM parts, and as-needed repair services for Salt Lake County Sheriff’s Office facilities

Salt Lake County is seeking ongoing maintenance and on-call repair services for exercise equipment used at Sheriff’s Office facilities. - Buyer: Salt Lake County Contracts and Procurement, for the Salt Lake County Sheriff’s Office; facilities include the Adult Detention Center (ADC) and Sheriff’s Office Administration Building (SOAB), with work also referenced at the Jail. - Services requested: Quarterly preventive maintenance and inspections, plus repairs authorized by the County. Maintenance includes cleaning, lubrication, calibration, function checks, electronic error-log review, and inspection of equipment components, with minor adjustments and repairs. - Pricing and parts: Provide an hourly repair-labor rate (pricing schedule quantity: 16) and a percentage discount from OEM catalog list prices for parts. Parts are charged at catalog list price less the discount; pricing is FOB Destination, freight prepaid, and all-inclusive. No specific equipment models, part numbers, or parts quantities are identified. - Repair requirements: Obtain written Purchase Order approval and provide a firm quote before repairs beyond routine maintenance. Accommodate repair requests within five business days. Use new OEM parts unless the County approves non-OEM or used parts. Stop and seek County direction if repair costs approach or exceed replacement cost; equipment replacement is outside the contract. - Listed equipment OEMs/brands: Advanced Fitness Solutions (AFS), Bigger Faster Stronger (BFS), BH Fitness, Body Masters, Concept 2, Cybex, Everlast, Flex Fitness, Hammer Strength, InFlight Fitness, Inspire, IronCo, LeMond RevMaster, Life Fitness, Nautilus, NordicTrack, Paramount, Polaris, Precor, Pro Elite Strength Systems, Spirit Fitness, Star Trac, TKO, Troy Barbell and Fitness, Tuff Stuff Performance, Velocity Exercise, and Yukon Fitness Equipment. - Notable qualifications: Bidders must have at least three years of similar service experience, at least three years servicing at least 15 of the listed brands, three commercial references, and a service facility within 60 miles of Salt Lake County. - Contract estimate and term: Estimated annual spend is $4,000, with no guaranteed minimum or maximum purchases. The contract term is six years; pricing is guaranteed for the first 24 months, with price adjustments potentially requested every two years subject to County approval.

Description

Salt Lake County Contracts and Procurement, on behalf of the Salt Lake County Sheriff’s Office, is soliciting bids for quarterly preventative maintenance and inspections of exercise equipment at the Adult Detention Center and Sheriff’s Office Administration Building. The contract also includes as-needed repairs authorized through a written County Purchase Order, with repair requests to be accommodated within five business days. Bidders must provide an hourly rate and a discount on parts; new OEM parts are required unless the County approves otherwise. The solicitation states an estimated annual cost of $4,000, without a guaranteed minimum or maximum purchase quantity.

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