North Orange County Regional Occupational Program Opengov #012-3092302

Orange County on-call special event equipment rentals and event-site services

Orange County is seeking on-call rentals and event-site support for OC Parks events throughout the county. - Buyer: County of Orange, OC Community Resources (OCCR), OC Parks; Procurement Services is also identified in the solicitation materials. - Opportunity: IFB 012-3092302 for special event equipment rentals. No OEMs, manufacturers, or prospective bidders are named; no product part numbers are specified. “Astroturf” appears as an item description, not as an identified manufacturer. - Requested rentals: Canopies in seven sizes; staging and accessories; tables and tablecloths; chairs; lighting and heaters; pipe and drape; PA systems; children’s furniture; dance-floor sections; barricades; and other event equipment. Notable estimated annual quantities include 2,500 white plastic folding chairs, 750 six-foot banquet tables, 2,500 feet of string lights, 1,500 square feet of Astroturf, and 250 oak dance-floor sections. See line items for the complete schedule and quantities. - Related services: On-call transportation and delivery, setup, and take-down, including separate weekday/weekend pricing for canopies, staging, tables, and chairs. Estimated quantities are for bid evaluation and do not guarantee purchases. - Notable requirements: Supply the labor, equipment, materials, and applicable generators needed for authorized work; provide and maintain safety warning devices such as barricades and cones; and obtain County authorization before starting work. Unlisted items require a written quote and prior County approval. - Contract term: Three years, with renewal subject to County Board of Supervisors approval. Orders may be placed during the term even if delivery occurs afterward. The solicitation does not state a contract value.

Description

The County of Orange, OC Community Resources, is inviting competitive bids from qualified vendors to provide on-call special event equipment rentals within Orange County. The bid schedule covers rental equipment such as canopies, staging, tables, chairs, lighting, and related items, including delivery, setup, and take-down services. Bids must be submitted electronically through the County’s OpenGov online bidding system by October 23, 2026, at 2:00 p.m. Pacific Time; original bid security of at least 10% of the total bid amount must also be delivered by the deadline. The award is subject to the solicitation’s model contract, scope of work, and submission requirements.

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