New York State Contract Reporter #IFB 26-085

OMH BMS preventive maintenance and repair services for Rockland Psychiatric Center

New York State OMH is seeking five years of preventive maintenance and repair support for the Trane BMS/DDC and related HVAC controls at Rockland Psychiatric Center’s Hudson River Clinic. - Government buyer: New York State Office of Mental Health (OMH), Bureau of Procurement Enterprise Services, for Rockland Psychiatric Center – Hudson River Clinic. - Scope: Quarterly, semi-annual, and annual preventive maintenance for BMS-DDC systems in Buildings 819 and 842; corrective-action troubleshooting; and approved time-and-material repairs, replacements, upgrades, and specialty work. - OEMs and equipment: Trane BMS/Ensemble controllers and panels; Belimo dampers and valves; and Titus VAV units. The inventory includes 12 Trane SC+ controllers, Belimo control dampers and valves, and Trane/Titus VAV equipment; detailed items and part numbers are listed below. No named service contractor or reseller is identified. - Estimated annual bid quantities: Building 819 and 842 each have 4 quarterly, 2 semi-annual, and 1 annual PM service. Labor estimates are 72 hours for a BMS automation specialist and 100 hours for a mechanical technician for corrective-action work; repair labor is estimated at 80 straight-time and 24 overtime hours for each role, plus 8 training hours. - Notable requirements: Emergency on-site response within two hours when requested; facility approval before repairs; fixed 10% markup on materials; payment for materials based on actual use; New York prevailing wages; and a mandatory site visit. Travel time and expenses are not reimbursed, and shipping costs are excluded from the material allowance. - Term and value: Five-year anticipated contract, with no option years specified. The bid sheet estimates a $10,000 annual material allowance ($50,000 over five years); total contract value is not provided.

Description

The New York State Office of Mental Health and Rockland Psychiatric Center seek a contractor to provide preventive maintenance for the Building Management System and ancillary equipment at the Hudson River Clinic, 10 Ross Circle, Poughkeepsie, New York. The scope, including maintenance tasks, the equipment list, and the schedule matrix, is detailed in Appendix D of the contract boilerplate. Bidders must use the separate Excel Bid Quote Sheet, and New York State prevailing wage rates apply. A mandatory site visit is scheduled, and bids are due November 19, 2026, at 3:00 p.m. ET; no MWBE or SDVOB goals are assigned.

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