Pinellas County Opengov #26-0579-ITQ

Pinellas County event truss archway and banner services

Pinellas County is seeking on-call event setup and removal services for Visit St. Pete Clearwater’s branded truss archway and banners. - Government buyer: Pinellas County Government, Board of County Commissioners; Purchasing Division, Office of Management and Budget. The service supports the Pinellas County Convention and Visitors Bureau, also known as Visit St. Pete Clearwater (VSPC or VisitSPC). - Requested products: A branded truss structure configured as an event entrance/exit archway, plus Visit St. Pete Clearwater-branded banners. No manufacturer, model, or part number is specified. - Outdoor banners must be mesh; indoor banners must be vinyl. - Banner quantities are not stated. The structure and banners are needed for an estimated 12–20 events annually; use is not guaranteed. - Requested services and pricing units: Provide an all-inclusive price per event for the truss, delivery, labor, installation, dismantling, and removal (bid pricing quantity: 1); also provide a per-day price for extended setups for events lasting more than three days (bid pricing quantity: 1). - Notable requirements: Installations may be on sand, pavement, sidewalks, grass, or asphalt. Provide additional weights for truss legs when high winds require them, keep equipment in good working order, coordinate onsite with VisitSPC staff and event organizers as needed, and return banners to VisitSPC or store them as requested. The structure must meet the solicitation’s specifications and branding exhibits. Four references for similar services are requested. - OEMs and vendors: No truss or banner OEM, reseller, or service vendor is named. Visit St. Pete Clearwater/VSPC is the program and branding reference, not an identified product manufacturer. - Contract term: Initial 24-month term, with up to two additional 24-month extensions. Services are on an as-needed basis.

Description

Pinellas County seeks vendor services to install, dismantle, and remove a branded truss structure used as an entrance and exit archway at event activations throughout Pinellas County. The work includes providing and maintaining the truss, delivering and installing Visit St. Pete Clearwater-branded banners, and returning or storing banners as requested. Events may require installations on surfaces including sand, pavement, sidewalk, grass, or asphalt, and the structure may remain in place for multiple days. Estimated use is 12–20 events per year, but quantities are not guaranteed; the initial contract term is 24 months, with two optional 24-month extensions.

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