Austin Afo #RFP 7500 SMW3037

City of Austin facility condition assessments, lifecycle cost analysis, and optional building-system services

The City of Austin is seeking facility assessments and lifecycle planning for its building portfolio. - Government buyer: City of Austin, Austin Facility Management (AFM); the solicitation is issued through Austin Financial Services–Central Procurement (Austin AFO). - Core service: Assess City-assigned buildings and systems, verify asset inventories and existing assessment data, and recommend and cost corrective actions. - Provide current capital and operating cost analysis, risk and condition evaluations, remaining-life estimates, replacement forecasts of at least 20 years, current replacement value updates, facility condition index (FCI), and renewal forecasting. - Follow IFMA standards, ASTM E2018 baseline practices, City asset-management standards, and applicable historic-preservation requirements. - Deliver reporting compatible with City CMMS platforms, including Asset Essentials and Maximo, as applicable. - Portfolio and pricing basis: The estimated portfolio is 8 million square feet, potentially growing beyond 12 million; no minimum work is guaranteed. FCA pricing is proposed per square foot, with 1 million square feet annually used for price evaluation. Each optional service is also priced per square foot, with 500,000 square feet annually used for evaluation; these are evaluation assumptions, not guaranteed quantities. - Optional services, separately authorized: QR-code asset tagging; preventive-maintenance schedules; abbreviated accessibility surveys by a current licensed Registered Accessibility Specialist (RAS); retro-commissioning; and ASHRAE Level 1, Level 2, and Level 3 energy audits. - Notable requirements: Preventive-maintenance schedules must use the City’s ISO-based classification structure; ASTM Uniformat is not accepted. QR tags must link to CMMS asset records and contain no embedded data. Accessibility surveys document deficiencies, corrections, and preliminary facility-level budgets. - OEMs and vendors: No OEMs or service vendors are identified. Asset Essentials and Maximo are named as CMMS platforms for compatibility, not as proposed products to purchase. - Contract term: 24 months initially, with up to three optional 12-month extensions at the City’s discretion. Work is assigned through delivery orders, with building groupings generally rotating on a 3–5-year cycle.

Description

The City of Austin is seeking services for ongoing assessments of City-owned building systems. The work includes lifecycle cost analysis covering current capital investment, current operating costs, future capital replacement costs, and risk analysis. Responses must be submitted through the AFO eResponse portal according to the solicitation documents.

View original listing