SAM #36C26326Q0635_1

VA Minneapolis sole-source fire suppression and emergency response services

The Department of Veterans Affairs (VA), Network Contracting Office 23, plans to sole-source 24/7 fire suppression and emergency response services for the Minneapolis VA campus and assigned buildings at Fort Snelling to the City of Minneapolis. - Procurement approach: The notice states that the VA intends to award to the City of Minneapolis on a sole-source basis; it is not a request for quotations. Other capable providers may submit a written capabilities statement, and the VA may proceed with the City if it receives no viable responses. - Service coverage: Provide continuous fire and emergency response, including fire alarms, hazardous-material incidents, confined-space rescues, and elevator entrapments; perform annual building inspections and provide incident reports. - Minimum capabilities: Maintain at least four qualified firefighters available at all times and two fire pumpers rated at least 1,200 gallons per minute each, with at least one available 24/7. Respond within eight minutes or as required by NFPA 1710, and participate in mutual aid with at least two municipal fire departments. - Other requirements: Maintain training, emergency plans, and updated pre-fire plans, and comply with applicable NFPA, OSHA, Minnesota, and other specified requirements. - Timing and documentation: Services are required 24 hours a day, 7 days a week. The notice does not specify contract dates or a total term. The attached Statement of Work sets post-award deadlines, including a phase-in plan within 10 calendar days of award, a confined-space rescue plan within 14 calendar days of award, and central monitoring coordination within 14 days of notice to proceed. - Attachment: P01 Fire Services SOW.docx. No products, quantities, or part numbers are specified.

Description

The Department of Veterans Affairs, Network Contracting Office 23 intends to award a sole source contract under the authority of FAR 6.103-1/FAR Overhaul 12.102(a) Only one responsible source and no other supplies or services will satisfy agency requirements, to the City of Minneapolis for Fire Suppression and Emergency Response Service.

This notice of intent is not a request for quotations; interested parties may express their interest by providing a capabilities statement and answering the questions provided below no later than October 18, 2026 at 16:00 CT. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered.

When responding to this announcement, respondents should refer to Announcement, Notice of Intent. If after October 18, 2026 no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with the City of Minneapolis.

This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Officer Theresa Thunder, who can be reached at Theresa.thunder@va.gov. 

See attachment for additonal information.

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