Cherokee Nation Procurements #2027-001-007

Cherokee Nation Housing Authority solicitation for accessible concrete storm shelters and installation

The Housing Authority of the Cherokee Nation is seeking bids for accessible, above-ground concrete storm shelters and installation across its reservation. - Government buyer: Housing Authority of the Cherokee Nation, HACN Procurement Office. - OEMs and vendors: No shelter manufacturer, OEM, or installation vendor is identified. The specifications name a Model M122 foundation uplift system and a Polylok Loop, each with equivalent products permitted. - Shelters requested: Installed pricing for 5×7, 6×8, and 7×9 above-ground concrete shelters. Quantities are not specified; the scope details technical requirements for the 5×7 and 6×8 sizes, while the 7×9 size appears on the pricing form. - Key requirements: Shelters must be handicap accessible, rated for 250-mph winds and 115-mph debris impact, and meet FEMA P-361, FEMA 320, and ICC 500. Concrete must have at least 5,000-psi 28-day compressive strength, with reinforcing bar spaced 12 inches in all directions. Include FEMA-engineered and certified exterior doors and ventilation. - Foundation and site work: Provide six 30-inch rods and 2–4 helix anchors with a Model M122 or equivalent uplift system, plus a 7/16-inch Polylok Loop or equivalent rated for at least 7,600 pounds. Contractor is responsible for delivery, permitting, utility locating, site preparation, leveling, installation, drainage, final grading, and removal of excess dirt or rock. Coordinate work with the inspector; obtain prior approval for rock-related costs. - Contract term: One year, with two optional annual renewals; work is expected to begin about 14 days after contract signing. - Other procurement considerations: Multiple contractors may be selected. Indian preference is available to firms with current Cherokee Nation TERO certification; bidders must provide shelter specifications, warranty information, and product photos.

Description

The Housing Authority of the Cherokee Nation is soliciting bids from qualified storm shelter installers to purchase, deliver, level, and install FEMA-rated above-ground concrete storm shelters throughout the 14-county Cherokee Nation Reservation. The contractor must provide all labor, materials, equipment, transportation, permitting, and utility-location services, and meet the solicitation specifications. Shelters must be handicap accessible and meet stated wind, debris-impact, and FEMA/ICC requirements. The bid deadline is October 23, 2026, at 5:00 p.m.; the procurement documents state that awards may be made to multiple bidders.

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