Hawaii eProcurement Portal #B27000528

Statewide supplemental fresh produce supply and delivery for Hawaii school cafeterias

The Hawaii State Department of Education is seeking vendors to supply and deliver supplemental produce to school cafeterias throughout the state. - Buyer: Hawaii State Department of Education, School Food Services Branch, Procurement and Contracts Branch. - Solicitation: IFB D27-043; statewide procurement divided into eight geographic groups: Oahu Windward–Honolulu, Oahu Leeward–Central, Hawaii West, Hawaii East, Maui, Molokai, Lanai, and Kauai. - Products: A six-month estimated assortment of 58 fresh and minimally processed fruits and vegetables, including apples, bananas, peppers, cabbage, carrots, cucumbers, lettuce, oranges, potatoes, tomatoes, and other produce. Offer schedules give pound quantities by item and group; item identifiers use geographic prefixes such as OWH, OLC, HWE, HEA, MUI, MOL, LNA, and KAU followed by item numbers 1–58. Examples include 55,000 lb of Fuji apples and 65,000 lb of oranges in Oahu Leeward–Central, and 45,000 lb of Fuji apples and 45,000 lb of oranges in Oahu Windward–Honolulu. - OEMs and named commercial vendors: None identified. This is a commodity produce purchase, with no brands or manufacturer part numbers specified; the listed item codes identify bid-schedule rows. - Delivery and fulfillment: Vendors furnish produce and coordinate delivery to participating school cafeterias. For Molokai and Lanai, delivery may be to a dock or airport. Refrigerated handling is required for temperature-sensitive deliveries. - Notable requirements: Vendors must identify locally grown quantities where applicable, maintain product traceability, provide food-safety documentation, meet HACCP requirements, and supply produce without added sulfides or preservatives. Offerors must be authorized distributors and maintain a suitable Hawaii-based business and warehouse capacity, directly or through a third party. - Contract term: Initial six-month period, with up to two additional six-month extensions by mutual written agreement.

Description

The Hawaii State Department of Education is soliciting bids to furnish and deliver supplemental fresh produce to school cafeterias statewide. The solicitation includes eight geographic groups covering Oahu, Hawaii, Maui, Molokai, Lanai, and Kauai, with line items for produce and six-month estimated quantities detailed in attached offer pages. Bids must be submitted electronically through HIePRO by October 21, 2026, at 4:30 p.m. Hawaii Standard Time; the source also requires specified original forms and offer pages to be delivered in hard copy within five working days after the due date. Vendors must meet the stated compliance and food-safety requirements in the solicitation attachments.

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