Illinois BidBuy #27-426DOC-PINCK-B-54276

As-needed HVAC and chiller maintenance and repair for Pinckneyville Correctional Center

The Illinois Department of Corrections is seeking as-needed HVAC and chiller maintenance and repair for Pinckneyville Correctional Center. - Government buyer: Illinois Department of Corrections, Pinckneyville Correctional Center, Perry County, Illinois. - Scope: Six-month service contract for maintenance, repairs, parts, and minor alterations to facility HVAC and chiller equipment and related systems. - Equipment covered: 3 100-ton chillers, 6 walk-in coolers, 4 walk-in freezers, 10 split-system HVAC units, 10 hot-water boilers, and 37 power-ventilating units. The equipment list may change. - Labor quantities: 200 hours of weekday daytime labor and 100 hours of after-hours, weekend, and holiday labor. - Materials: Parts and shipping are charged at cost, with no markup. The $85,000 materials allowance is an estimate, not guaranteed usage. - Notable requirements: Coordinate work with the Chief Engineer; provide a record for each repair or call-out; and promptly notify the facility if required parts are unavailable. Work should begin within five days after award unless another timeframe is agreed. - OEMs and vendors: No equipment OEMs, brands, or service vendors are named in the provided materials.

Description

The solicitation seeks a six-month service agreement for HVAC and chiller maintenance, repairs, and parts at Pinckneyville Correctional Center, provided on an as-needed basis. Work covers the listed facility equipment and HVAC/chiller systems, including general repairs, maintenance, parts, and minor alterations. Bidders must submit electronic bids through BidBuy by October 28, 2026, at 9:00 AM. The solicitation is designated as a Small Business Set-Aside, and required vendor disclosure documents must be submitted to avoid disqualification.

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