SAM #36C26127Q0081

VA market research for a 300 kVA UPS, electrical distribution, and HVAC installation at Mather

The Department of Veterans Affairs is gathering market information for a major UPS and electrical distribution installation at its Mather campus. - Government buyer: Department of Veterans Affairs (VA), VA Northern California Health Care System (VANCHCS), Network Contracting Office 21 (NCO 21); contact identified as Ms. Yuliya Kochkina, Contract Specialist. - Location and scope: Building 700, Mather, California. The project centers on a new 300 kVA, 480V, three-phase static-bypass UPS and electrical distribution for Cath Lab #1 and Cath Lab #2. The supporting drawing set references three imaging modalities, including a hybrid OR; the construction scope specifies connections for the two Cath Lab modalities. - Products and quantities: One UPS; one 5-ton split HVAC system; electrical distribution and associated equipment, including one 400A three-phase breaker, one 400A-rated MLO panel, two 100A three-phase spare breakers, two 80A three-phase spare breakers, one 300 kVA transformer, one 400A non-fused disconnect, one housekeeping pad, one grounding rod, and one ground plate. - OEMs named in the supporting drawing set: CPN Power (healthcare UPS system), Enersys (standard VRLA battery option), and Deka (optional premium VRLA battery option). The project does not specify a manufacturer or model for the installed UPS or HVAC system; the named battery configurations are drawing options, not stated selections. - Notable technical requirements: The UPS must use manufacturer-provided VRLA batteries. The manufacturer must have at least five years of experience supplying central UPS systems for imaging modalities in healthcare settings and at least five similar-size healthcare installations. Work includes required conduit, conductors, grounding, feed routing, and HVAC power, piping, disconnects, safety devices, and condensate routing. Electrical outages require coordination and approval; some conduit work is to be scheduled outside normal working hours or on weekends. - Period and value: Completion is required within 220 consecutive calendar days after notice to proceed. Estimated construction magnitude is $500,000–$1,000,000. - Opportunity status: This is a sources-sought market research notice, not a solicitation.

Description

Sources Sought Notice Only No. 36C26127Q0081

No Solicitation Is Currently Available

Project Title: Install Uninterruptible Power Supply (UPS) at B700, VA Northern California Health Care System (VANCHCS)

Place of Performance VA Northern California Health Care System 10535 Hospital Way, Mather, CA 95655

Description This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice that is marked as proprietary will be handled accordingly. In accordance with RFO 15.101(c) (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-15#FAR_15_101), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.

Point of Contact: Ms. Yuliya Kochkina, Contract Specialist, e-mail: yuliya.kochkina@va.gov.

All associated project documents will be incorporated into the Proposal Request, which shall be posted electronically through https://sam.gov at a future date.

Inquiries will only be accepted in writing via e-mail to yuliya.kochkina@va.gov on or before October 16, 2026, by 2:30 PM (PDT).

Subject: Sources Sought Notice, Install Uninterruptible Power Supply (UPS) at B700 at VA Northern California Health Care System in room 1A526, Project No. 612A4-27-040, Mather, CA.

The Government does not intend to award a contract on the basis of this Sources Sought Notice or to pay for the information solicited. All information contained in this Sources Sought Announcement is preliminary, as well as subject to modification.

Although proposal, offeror, contractor, and offeror may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal.

The purpose of this sources sought is to conduct market research to support the project identified above. This notice serves to survey the market in an attempt to ascertain whether or not sources are capable of providing the requested services. This notice allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. The sources sought effort is intended to assess industry capabilities and develop/support the intended direction of acquisition planning. The Network Contracting Office (NCO 21) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 236220 Commercial and Institutional Building Construction.

This sources sought notice is to gain knowledge of potential qualified sources and their size classifications (Service Disabled/Veteran Owned Small Business (SDVOSB/VOSB), Hub zone, 8(a), small, small disadvantaged, woman-owned small business, or large business) relative to NAICS 236220. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Based upon information received in response to this Sources Sought Notice, the Government shall make a determination on a procurement strategy, which shall include the type of small business set-aside, if appropriate. The eventual procurement strategy and set-aside, if appropriate, is solely within the discretion of the Government. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors will have to respond to the solicitation announcement in addition to responding to this notice.

Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time; however, in the event the acquisition strategy demonstrates that an internal contracting vehicle is a viable option for procuring a solution, the request for quotation (RFQ) shall be posted internally. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information received from a contractor in response to this Sources Sought Notice may be used in creating a solicitation. Any information received which is marked with a statement, such as proprietary or confidential, intended to restrict distribution will not be distributed outside of the Government, except as required by law. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought.

Background & Description of Work The Department of Veterans Affairs (VA) is seeking vendors to provide all necessary materials and labor to ensure correct parameters and safe operations are met by manufacturer's specifications. The scope of work is the installation of the Uninterruptable Power Supply (UPS) at B700. This contract is to provide a new 300 KVA UPS and electrical distribution to provide power to 3 Radiology Imaging modalities within the facility. The modalities that will be powered from this UPS are two Cath Lab units and one hybrid OR unit. Only Cath Lab #1 and Cath Lab #2 will be connected under this project scope to the Distribution panel. The contractor must provide a 5-ton ductless split system HVAC system to provide cooling within the room where the UPS will be located. Contractor must furnish all labor, equipment, and materials needed to perform all work required by the scope at the Mather VA Campus.

The period of performance for all work is two hundred twenty (220) consecutive calendar days from the issuance of the Notice to Proceed (NTP) for the VA Northern California Health Care System (VANCHCS), Mather, CA.

The applicable North American Industry Classification System (NAICS) Code is 236220 Commercial and Institutional Building Construction, and the small business size standard is $45.0 Million. PSC Code is Z2DA Repair or Alterations of Hospitals and Infirmaries. Estimated Magnitude of Construction for this project is Between $500,000 and $1,000,000.

Potential Offerors must be registered in the System for Award Management (SAM) to be eligible for an award (See https://sam.gov/). Potential Offerors must also have a current Online Representations and Certification Application on file with SAM.

All interested Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) will be verified by the Department of Veterans Affairs (VA) and be listed in the Small Business Administration's (SBA). The Contracting Officer (CO) will use the SBA Small Business Search (SBA) (https://search.certifications.sba.gov/) to verify SDVOSB status until further guidance is provided by the Department of Veterans Affairs.

Instructions Because the solicitation strategy is dependent upon responses to this sources sought notice, interested parties are encouraged to provide complete and accurate responses to all items below, and should be limited to a brief description of one (1) page (not including a cover letter). If any portions seem unclear or prohibited, and/or you are unsure about the descriptions of the requirement, please list your comments and/or concerns in your response so they can be addressed.

Statement of Capability — Demonstrate how your company can provide the requested services that are required in the attached Statement of Work (SOW) both in magnitude and scope. Include past experience (within the past five years) in similar in both magnitude and scope services to the VA, other Government (Federal or State) agencies, or a private facility. Include general information, a brief description of the work, and the total magnitude of each project. Socio-Economic Status — Specify under which disadvantaged group and if your firm is certified under Section 8(a) of the Small Business Act. Indicate if your firm is a certified Service-Disabled Veteran Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB). Include CAGE and SAM Unique Entity Identifier (UEI) number of your company in your response. Bonding Capability: Include both per individual contract and aggregate. Provide the amount of aggregate bonding currently available (i.e., the amount not committed). Questions — Provide answers to the following questions: Does the Estimated Magnitude of Construction seem feasible? Is the period of performance listed in the statement of work reasonable? 220 calendar days from NTP. Has your firm performed a comparable project on a scale to the UPS installation, similar to the Statement of Work? If so, how recent? Has your firm completed any UPS installation projects for a hospital building before and in an active healthcare environment? What would your proposed general method be? Has your company had previous experience working with the Government or the VA specifically? This work will require experienced journeymen technicians. Are such employees on staff, or will the services need to be subcontracted? If a subcontractor is needed, how long or how many previous jobs of similar scale and scope have your firms worked together? If known, what are any estimated lead times for this project materials and any potential supply chain disruptions or other issues you foresee? Do you foresee any issue(s) with adhering to the Buy American Act with this SOW or project? If so, explain concern or rationale? Provide any input or project concerns that you foresee.

If interested, responses are due in writing only by 2:30 pm (PT), October 16, 2026. Please submit e-mail responses to Ms. Yuliya Kochkina, Contract Specialist, at yuliya.kochkina@va.gov. Please place “Response to Sources Sought Notice for UPS Installation in the VANCHCS” in the subject line of your e-mail. This notice is to assist the VA in determining sources only.

Disclaimer This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice that is marked as proprietary will be handled accordingly. In accordance with RFO FAR Part 10 (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-10) and RFO FAR Part 15.101(c) (https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-15#FAR_15_101), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.

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