SAM #W912TF27QA001

NH Army National Guard Yellow Ribbon event venue, catering, and childcare services

The New Hampshire Army National Guard is seeking an integrated venue and event services for its Yellow Ribbon Reintegration Program. - Buyer and solicitation: Department of the Army, New Hampshire Army National Guard (NHARNG), through the USPFO New Hampshire Procurement office; RFQ W912TF27QA001. Small-business set-aside, firm-fixed-price requirement. - OEMs and vendors: No OEMs, vendors, or manufacturers are named. - Event facility and operations — quantity 1: Provide a venue within a 40-mile road radius of Concord, New Hampshire, for up to 120 adults and 20 children. Requirements include a general session space, two breakout rooms, a private counseling room, two childcare rooms, 15–20 exhibitor tables, four registration stations, integrated audiovisual equipment, Wi-Fi for up to 150 devices, and parking for 100 vehicles, including two reserved spaces. The venue and equipment must be ready before operations begin. - Catering and food operations — quantity 1: Provide a replenished morning beverage station and a hot buffet lunch for 120 adults and 20 children, including service equipment, replenishment, cleanup, and waste removal. An on-site Certified Food Protection Manager is required. Exclude peanuts, tree nuts, and shellfish; label other specified allergens and prevent cross-contamination. - Childcare and youth services — quantity 1: Provide licensed, insured childcare for up to 20 children, with four qualified providers across infant/toddler and school-age rooms. Supply age-appropriate rooms, materials, snacks, and activities; maintain required supervision and secure sign-in/sign-out and identity-verification controls. - Other notable requirements: Contractors and proposed subcontractors must meet stated qualifications and provide required licenses, background checks, CPR credentials, and insurance. The Government evaluates price for fairness and reasonableness and technical submissions as acceptable or unacceptable.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.  The solicitation number is W912TF27QA001 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 Hotels (except Casino Hotels) and Motels, a small business size standard of $40M.  This requirement is 100% set-aside for small business, and only qualified vendors may submit quotes. Free On Board (FOB) Destination shall be required. The Government intends to award a Firm-Fixed Price (FFP) contract.

The NH Army National Guard requires conference spaces on 08 November 2027 from 6:00AM to 5:00PM within 40 miles of Concord NH with the following salient characteristics: 

CLIN 0001: Rooms and Facility Operations (QTY = 1 Job)

The Contractor will provide a turnkey venue spaces (General Session for 140, 2 Breakouts, 1 Counseling, 2 Childcare), integrated AV/microphones, high-speed Wi-Fi (150 devices), registration foyer, and 100 parking spaces (2 VIP) ready NLT 0600 on 08 Nov 2026 IAW PWS 5.1.

CLIN 0002: Catering Services & Food Operations (QTY = 1 Job)

The Contractor will provide continuous morning beverage station (0830–1030) and hot buffet luncheon (1200–1300) for 120 adults and 20 children, including allergen management, table bussing, and full sanitation NLT 1345 IAW PWS 5.2.

CLIN 0003: Childcare and Youth Services (QTY = 1 Job)

Licensed, insured, and background-vetted childcare for up to 20 children (0630–1700), with 4 total providers (2 in Infant room, 2 in Youth room), positive sign-in/out roster control, and supplies IAW PWS 1.4.7.1 and 5.3.

Interested parties should also see “Addendum to 52.212-2” in the attachements for a description on how the Government intends to evaluate your quotes (IAW FAR 52.212-2)

Quotes must be valid for thirty (30) days. 

All technical or contractual questions shall be submitted in writing via e-mail no later than 12:00 noon EST on 15 October 2027 to BOTH Joseph Jeddrey at joseph.w.jeddrey.civ@army.mil and Richard Trafton at Richard.C.Trafton.civ@army.mil. Telephone inquiries will not be accepted. If the Government responses to technical questions affect any portion of the solicitation, an Amendment of Solicitation will be issued. The subject of your email must include your company's legal name, state the nature of your email and include the Solicitation Number W912TF27QA001. For example, the subject of your email should be similar to the following: Quote Submission by Company XXXXX, Solicitation Number W912TF27QA001 Company XXXXX Question Regarding Solicitation Number W912TF27QA001.

This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.

See the “Provisions & Clauses” attachment for a complete list of provisions & clauses applicable to this solicitation

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