Illinois BidBuy #27-426DOC-MUDDY-B-54023

Five-year inspection, repair, and maintenance services for a Dover hydraulic elevator

Big Muddy River Correctional Center is seeking a five-year contract to maintain and inspect one hydraulic elevator and support its safe, code-compliant operation. - Government buyer: State of Illinois, Illinois Department of Corrections, Big Muddy River Correctional Center, Ina, Illinois. - Equipment and OEM: One hydraulic elevator, Dover Elevator Company/DMC-1 Oildale, serial/part identifier EG1052, in the Academic/Multi-purpose Building. Dover Elevator Company is the only named OEM; the maintenance contractor is not identified. - Requested services: Elevator registration, preventive maintenance, monthly inspections, testing, adjustments, lubrication, repairs and component replacement as needed, annual inspections by an appropriately qualified Illinois-licensed inspector, and emergency/callback service. Work includes labor, parts, materials, tools, equipment, permits, and fees, plus support for obtaining and maintaining the Illinois Certificate of Operation. - Notable requirements: Emergency response within two hours, or within 60 minutes for an entrapment; monthly service reports and inspection documentation; safe, reliable, code-compliant operation. - Visible pricing items: Estimated materials-at-cost allowance of $10,000 (not guaranteed); Year 1 registration and annual inspection (quantity 1); Year 1 regular-hours repair rate (quantity 16) and overtime repair rate (quantity 4); and Year 2 registration and annual inspection (quantity 1). The source indicates 16 total bid line items, but only some are provided. - Other named entities: Illinois Office of the State Fire Marshal, Elevator Safety Division; BidBuy is referenced for pricing.

Description

Big Muddy River Correctional Center is seeking a vendor for a five-year contract for elevator registration, inspection, repair, and maintenance services. The work includes comprehensive preventive maintenance, inspections, repairs, replacements, and emergency services for the facility’s elevator, with the vendor providing the necessary labor, parts, materials, tools, equipment, permits, and fees. The source calls for at least monthly inspections, annual inspection reports, and emergency response within two hours—or within 60 minutes if a person is trapped. The response deadline is October 22, 2026, at 10:00 a.m.

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