Milpitas Opengov #26-266

Milpitas Fire Extinguisher Inspection, Maintenance, Testing, Repair, and Replacement Services

The City of Milpitas is seeking five years of fire extinguisher services across City facilities and vehicles. - Buyer: City of Milpitas, Public Works Department, Santa Clara County, California. - Scope: Inspection, maintenance, internal servicing, hydrostatic testing, repair, recharging, replacement, disposal, inventory, and service documentation for extinguishers at 17 City locations, including facilities, fleet vehicles, and Fire vehicles. - Estimated equipment quantities: 486 extinguishers total: 2 2.5-lb, 30 4-lb, 393 5-lb, 7 10-lb, 15 15-lb, and 13 20-lb dry chemical; 13 5-lb CO₂; 6 15-lb Halon; 6 2.5-gallon water; and 1 2.5-gallon wet chemical kitchen (Class K). Replacement quantities are estimates, not guaranteed. - Requested services: Annual inspection and maintenance for 486 extinguishers; periodic internal maintenance by type and size for the listed units; hydrostatic testing for 61 units; plus estimated pricing for disposal, recharging, repair labor, emergency labor and mobilization, parts markup, and inventory/documentation. - OEMs and vendors: No OEM, manufacturer, or service vendor is named in the opportunity. Offered equipment must be supplied through an authorized distributor or have documentation supporting authorized distribution and manufacturer warranty coverage. - Notable requirements: Contractors need the applicable California State Fire Marshal portable-extinguisher license and personnel certificates, California Department of Industrial Relations registration, and compliance with applicable prevailing-wage requirements. Hydrostatic testing must be performed by appropriately authorized personnel with suitable equipment and facilities. Routine service requests require response within 24 business hours; emergency requests require response within four business hours. Parts and new extinguishers are priced at actual cost with markup capped at 10%; City approval is required before replacement when estimated repair cost exceeds half the price of an equivalent new extinguisher. Recharge work carries a one-year workmanship and materials warranty.

Description

The City of Milpitas seeks a qualified contractor to provide scheduled and as-requested fire extinguisher inspection, maintenance, testing, repair, recharging, replacement, inventory, disposal, and related parts and services at 17 City locations, including facilities and vehicles. The estimated schedule covers approximately 486 extinguishers across dry chemical, CO₂, Halon, water, and wet chemical types; quantities are estimates and are not guaranteed. Work includes annual inspections and maintenance, periodic internal maintenance and hydrostatic testing, service records, compliant disposal, and routine and emergency response. The contract term is five years, and bids are submitted electronically through OpenGov; award is based on the lowest responsive and responsible bidder, using the base bid.

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