Tacoma Cityoftacoma #CM26-0156F

Council Chamber Control Room Redesign and Broadcast System Integration

The City of Tacoma’s TV Tacoma seeks a broadcast-grade redesign of its Council Chamber control room so one staff member can manage meeting production and streaming. - Government buyer: City of Tacoma, TV Tacoma. - Scope: Review existing equipment and signal paths, design a more space-efficient and ergonomic control room, and provide a design explanation, complete build plans, and labeled line drawings. Reuse existing equipment where feasible while preserving current inputs, outputs, and capabilities. - Named OEMs and platforms: Panasonic (PTZ cameras), Ross (switcher and Xpression Graphics System), Bosch/Dicentis (audio), and Q-SYS, Granicus, and Zoom (existing systems or platforms to integrate or support). No specific product part numbers are stated. - Existing equipment to integrate or assess: 9 Panasonic PTZ cameras, 27 wired microphones, 2 wireless microphones, and existing Ross switcher, Xpression Graphics System, Q-SYS, and Bosch/Dicentis audio systems. - Equipment requirements: Production switching with zero-latency operation and support for uncompressed video up to 1080p at 60 fps (or 4K UHD if budgeted); physical PTZ joystick with at least 50 presets; broadcast-quality graphics; DSP with acoustic echo cancellation; Dante/AES67 audio-over-IP; assistive-listening audio feeds; local broadcast-quality recording while streaming; equipment racks with cable management; UPS runtime of at least 15 minutes for critical control components; and rack cooling that keeps internal temperatures below 85°F (29°C) at full load. - Other notable requirements: The design must support broadcast, audio, streaming, Zoom meeting coverage, network security, and reliable operation. The solicitation also sets minimum integrator experience and certification requirements. - Estimated project value: $350,000.

Description

The City of Tacoma is seeking proposals to redesign the council chamber control room so one person can operate the Qsys, audio-visual, TV broadcast, Granicus, and Zoom equipment for meeting coverage. The work includes developing the design with TV Tacoma staff through multiple phases and delivering a final design with build plans and labeled line drawings. The redesign should use the available space effectively and be ergonomic. Some new equipment may be needed, but the City intends to use as much existing equipment as possible. The solicitation estimate is $350,000.

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