Santa Clara Valley Transportation Authority (VTA) Opengov #P25110

VTA fluid-analysis, reporting, and training services for vehicle maintenance

Santa Clara Valley Transportation Authority (VTA) is seeking a contractor for an ongoing fluid-analysis program supporting vehicle maintenance and equipment reliability. - Government buyer: Santa Clara Valley Transportation Authority, through Procurement, Contracts and Business Development, with work involving Bus Maintenance and Vehicle Engineering. The named VTA contacts are Nicole Chapman, Chief Procurement Officer, and Andrew Rosas, Bus Maintenance Engineer. - OEMs and vendors: No OEMs, commercial vendors, or brands are specified; the successful fluid-analysis contractor is not identified. - Requested services and estimated annual bid quantities: 3,800 engine oil analyses; 1,950 automatic transmission fluid analyses; 12 hydraulic oil analyses; 80 AC compressor oil analyses; 12 grease analyses; 12 diesel fuel analyses; 12 engine coolant analyses; 1,012 gearbox oil analyses in the base years and 1,000 in each option year; 2,000 compressor oil sample analyses; and 10 training hours. No product part numbers are listed. - Program scope: Provide sampling supplies and pickup boxes, collect samples three times weekly, perform laboratory testing for VTA and contractor-operated equipment, and provide results, recommendations, historical tracking, and trend analysis. - Notable requirements: Analysis results are due within 24 hours of pickup; written reports are due within 48 hours, and critical results require email notification within 48 hours. Monthly summaries and general, full-analysis, and refresher training are also required. Training includes an estimated 30 VTA employees for full-analysis instruction and approximately 50 people for annual refreshers; significant software, database, or process changes require update training for approximately 150 people at no additional charge. - Contract term: Three-year base term with two optional one-year extensions, for a maximum of five years. The contract guarantees a $1,000 minimum; the maximum value is unspecified. The bid schedule provides estimated annual quantities, but the contract is IDIQ and does not state fixed sample volumes.

Description

Santa Clara Valley Transportation Authority is soliciting bids for fluid analysis services under Invitation for Bids P25110. The bid price schedule includes analysis of engine oil, automatic transmission fluid, hydraulic oil, AC compressor oil, grease, diesel fuel, engine coolant, gearbox oil, and compressor oil samples, as well as training. The contract includes a three-year base term and options for years four and five. Bids are submitted electronically, and a bid guarantee equal to 10% of the total bid price is required; detailed requirements and forms are in the attached IFB documents.

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