County of Alameda #301333

Alameda County Fine Art Handling, Archival Framing, and Fabrication Services

Alameda County is seeking qualified providers for project-based fine art services supporting the Alameda County Arts Commission’s public art collection and exhibitions. - Government buyer: County of Alameda, General Services Agency (GSA) – Procurement, for the Alameda County Arts Commission (ACAC). - Scope and provider pools: The County plans to establish pools of up to four fine art handling providers, three framing providers, and four fabrication providers. Businesses may propose for one or more service categories; assignments will be made as needed, and estimated quantities are not guaranteed. - Fine art handling: Museum-quality consultation, planning, transportation, and installation. Bid-form estimates include 50 consultation hours, 300 baseline transportation/installation hours using one vehicle and a two-person crew, 20 additional crew-member hours, 40 travel hours, and 20 after-hours hours. Material and specialized vehicle/equipment costs are allowances as authorized. - Archival framing: Consultation and custom framing for an estimated 100 artworks over the contract term. Bid-form estimates include five frames for each of six style/size combinations (30 frames total), 20 hours each for custom framing labor and design/technical services, and specialty component/material allowances. Specifications include archival materials, cotton-rag mats, UV-filtering acrylic glazing, maple moulding, and security hangers, as applicable to the selected frame style. - Fine art fabrication: Consultation and digital-file preparation (40 hours each); UV-flatbed and rollfeed machine time and finished products (20 units/hours for each listed base method); and project-specific oversized fabrication, labor, finishing, and allowances. Materials include maple-veneer plywood, aluminum composite panel, fine-art paper, and mural vinyl. - Named manufacturers, brands, and examples: Mimaki JFX200 Series and Canon Oce Arizona 318 UV flatbeds; Canon iPF 9400 and Pro 4000 and HP Latex 360 rollfeed printers; 3M IJ180 mural vinyl; and Dibond aluminum composite panel. These are examples or specified materials with equivalents permitted; the County is not requesting purchase of the listed equipment. No specific bidder or reseller is identified. - Notable requirements: Providers must demonstrate relevant fine-art experience and meet the location requirement specified in the solicitation. Safe handling and transport, coordination with County staff and artists, archival framing where applicable, and protective preparation are important. Providers must acknowledge service requests within two business days and obtain prior written authorization before performing project work or using allowances. - Term: Planned initial three-year contract term with an optional two-year extension. Services are assigned on an as-needed basis; this is not an annual subscription. - Estimated value: No contract ceiling or unit prices are provided in the supplied summaries, so the total value is uncertain. The range shown is a planning estimate, not a solicitation estimate.

Description

The County of Alameda is seeking museum-quality fine art handling, framing, and fabrication services for the Alameda County Arts Commission and its public art collection. Handling services include artwork transportation and installation, framing includes archival custom framing, and fabrication covers artwork in multiple two-dimensional formats. Bidders may propose for one or more service categories; the County plans to award pools of up to four handling providers, three framing providers, and four fabrication providers, assigning work as needed at its discretion. The contract term is three years, with an option to renew for two additional years, and the planned start date is March 1, 2027.

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