SAM #36C25627Q0028

Weekly floor-mat rental and service for Gulf Coast Veterans Health Care System locations

The Department of Veterans Affairs is seeking a contractor to provide weekly floor-mat rental and service at Gulf Coast Veterans Health Care System locations in Mississippi and Alabama. - Government buyer: Department of Veterans Affairs; Gulf Coast Veterans Health Care System; Network Contracting Office 16. The solicitation identifies D. Rene Impey. - Service requested: Supply and weekly pickup, cleaning, exchange, and delivery of 261 floor mats—146 carpeted mats and 115 scraper mats, including 6 mats at the Mobile Outpatient Clinic. - Service locations are the Biloxi, Mississippi facility and the Mobile, Alabama clinic. - Biloxi pickups and deliveries are scheduled across Monday through Wednesday; Mobile service is scheduled for Thursday. - Requirements: Mats must be heavy duty, clean, dry, free of stains and damage, beveled, and lie flat for safe use in a medical-care setting. All mats are exchanged weekly. The Quality Assurance Surveillance Plan specifies a 100% acceptable quality level and monitoring of service performance. - OEMs and vendors: No mat manufacturers, OEMs, or service vendors are named in the procurement materials. - Contract structure: One 12-month base period with four 12-month option periods; the solicitation also allows for a possible extension of up to six months. The requirement is identified as a service-disabled veteran-owned small business set-aside. - Other supporting materials: Attachments include wage determinations for Harrison County, Mississippi, and Mobile County, Alabama, as well as past-performance materials and a quality assurance plan.

Description

A.1 Combined Synopsis/Solicitation

1. This is a combined synopsis / solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulations (FAR) Part 12, Simplified Acquisition Procedures for Certain Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement will be evaluated using the Lowest Price Technically Acceptable (LPTA) evaluation process.

2. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (eff. 03/13/2026) FAR Deviation APR 2026 (eff. 04/23/2026) VAAR DEVIATION MAY 2026 (eff. 05/12/2026) VAAM Alert 26-01 (eff. 10/01/2025). Acquisition Policy Flash 26-30 (eff. 05/12/2026).

3. The combined synopsis / solicitation number 36C25627Q0028.

4. The NAICS code is 812332 and the size standard is $47.0M. This requirement is for Service-Disabled Veteran-Owned Small Business set aside and will be firm fixed price.

5. Place of Performance:

Gulf Coast Veterans Health Care System AND Mobile Outpatient Clinic (MOPC) Network Contracting Office 4444 Demetropolis Road 400 Veterans Avenue Mobile, AL 36619 Biloxi, MS 39531

1. Contractor to provide services in accordance with terms and conditions of the contract for the period of January 1, 2027 through December 31, 2027 with four 12-month option periods.

2. Questions regarding this solicitation must be made in writing to the Contract Officer, D. Rene Impey at rene.impey@va.gov, and must include the solicitation number 36C25627Q0028 on the subject line. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED. Submissions of questions must be received by 12:00 PM CT on October 16, 2026. No additional questions will be received after this date.

3. Quotes are due no later than October 28, 2026 at 12:00 PM CT and shall be submitted electronically via e-mail to the Contracting Officer, D. Rene Impey at rene.impey@va.gov.

4. All responsible offerors are invited to submit an offer which shall be considered by the agency. It is the responsibility of the offerors to check the website periodically for any amendments and/or notices to the solicitation. To be considered for award, SDVOSB concerns must be registered in the following:

SAM: https://sam.gov/content/home SBA VetCert: https://veterans.certify.sba.gov/ Vet 4212 (Veteran owned small Business are reminded of Reporting Requirements) https://www.dol.gov/agencies/vets/programs/vets4212

COMBINE SYNOPSIS/SOLICTATION APPLICABLE Provisions and Clauses

The provision at 52.212-1 Introduction to Offerors Commercial, applies to this acquisition.

The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (NOV 2021) applies to this acquisition.

The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition and a statement. The addendum to FAR 52.212-4 also applies to this acquisition.

Addendum to FAR 52.212-4 Show FAR clauses followed by VAAR clauses in numeric order. Solicitation contains a list of all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

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