New York State Contract Reporter #2139643

Ramapo seeks rentals, refreshments, entertainment, and staffing for six 2027 events

The Town of Ramapo is seeking event rentals and support services for its 2027 community events program. - Government buyer: Town of Ramapo, Rockland County, New York; Purchasing Department, with event requirements from Parks and Recreation. - Scope: Equipment, activities, refreshments, entertainment, and staffing for six special events. Requested attractions include giant slides at least 21 feet tall, water slides, bounce houses, an obstacle course, a haunted maze, and generators for inflatables. An additional attraction option is requested for each of two Mini Camp events; the Caterpillar Maze is excluded. - Refreshments and activities: Cotton candy supplies for 100 or 150 attendees depending on the event; popcorn supplies for 150 or 450; snow-cone supplies for 450; and holiday-themed sand art for 100, with an approved equal allowed. - Entertainment and staffing: Full DJ setups at four events, speakers and music playback at two Mini Camp events (no DJ required for those events), and on-site staff in company uniform shirts. Staff must remain with each inflatable where specified. - Notable requirements: Appropriate background checks for staff working with children must be submitted with the bid. No OEMs, manufacturers, or vendors are identified. “Adrenaline Rush” appears as an attraction description, not an identified company or manufacturer. No manufacturer part numbers are provided. - Contract context: Actual quantities are not guaranteed, and the Town may award individual options or grouped options. The request covers the Town’s 2027 special-event program.

Description

The Town of Ramapo is soliciting bids for special events in 2027. The work includes providing event equipment, entertainment, refreshments, and on-site staff for six events, including slides, bounce houses, music or DJ services, and food machines or supplies. Staff working with children must have appropriate background checks, which are to be submitted with the bid. Bids are due December 4, 2026, at 11:00 AM; the contract term is one year.

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