Alameda County Alamedagsa #AUD_SB255Q

Alameda County Recorder Notification Program for SB 255 Compliance

Alameda County is seeking a service provider to run property-owner notifications required under California Senate Bill 255. - Government buyer: County of Alameda, Auditor-Controller/Clerk-Recorder Agency, Clerk-Recorder's Office. - Requested service: Implement, operate, maintain, and support a Recorder Notification Program integrated with the County's Aumentum recording system. No specific OEM, contractor, or part number is named. - Estimated workload: About 66,000 notifications annually, based on approximately 165,000 real-property documents recorded each year. - Core requirements: Identify qualifying recordings; generate, print, mail, track, and report notices; handle returned mail; and provide staff search tools, notification history, audit records, and activity reports. Notices must be mailed within 30 business days after recording qualifying deeds, quitclaim deeds, mortgages, or deeds of trust. Retain processing records for at least seven years. - Supporting services: Secure data integration, implementation, configuration, testing, training, documentation, hosting if applicable, maintenance, technical support, security safeguards, and updates for future statutory or operational changes. - Term: An initial three-year contract, with an option for an additional two years. - Contract value: Not stated; the range shown is a planning estimate.

Description

Alameda County is seeking a comprehensive Recorder Notification Program to support compliance with Senate Bill 255 and applicable statutory requirements. The contractor will implement, operate, maintain, and support the solution, including secure interfaces for recorded document information, identifying documents requiring notifications, and printing, mailing, and tracking notifications within statutory timeframes. The scope also includes administrative tools, notification history and reporting, implementation, testing, training, documentation, maintenance, technical support, and system updates. The County intends to award a three-year contract with an option to renew for two years.

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