Philadelphia Gas Works Procureware #36003

PGW seeks a one-year records retention assessment and improvement engagement

Philadelphia Gas Works is seeking a one-year consulting engagement to assess its records retention program and provide actionable improvements. - Government buyer: Philadelphia Gas Works (PGW), operated by the Philadelphia Facilities Management Corporation (PFMC); Philadelphia, Pennsylvania. - Vendors named in the notice: Devcare Solutions Ltd, EN Engineering, Itron Inc., Seven Outsource, and Slalom. These are identified as prospective bidders, not selected contractors. - Requested service: One data retention assessment and improvement engagement; no products, part numbers, or physical purchase quantities are specified. - Scope and deliverables: Review records policies, procedures, schedules, inventories, and physical and digital practices; assess regulatory compliance and identify gaps and risks; provide an assessment report, updated policy and schedule recommendations, a regulatory mapping matrix, and a prioritized implementation roadmap. - Notable requirements: Recommendations should address records lifecycle and digitization, legal holds across IT and operational technology systems, auditable destruction procedures aligned with NIST SP 800-88, privacy-aligned personal information destruction, AI governance and retention controls, cloud/SaaS and contractor audit readiness, and staff training. Proposers must demonstrate regulated-industry or utility experience and relevant information-governance, records-management, privacy, or security certifications. - Period: One-year term, with a planned start in 2027; an end date is not specified.

Description

Philadelphia Gas Works (PGW) is seeking a vendor to review and assess its current records retention program. The work includes recommending short-term improvements and outlining practical next steps to strengthen long-term records management practices and compliance across the organization. Sealed proposals are due October 28, 2026, at 2:30 p.m. Eastern Time, through PGW Procureware.

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