Kansas Supplier Systems #EVT0010957

Kansas DCF statewide USDA food warehousing and delivery services

Kansas DCF is seeking a statewide contractor to manage storage and delivery of USDA foods for its Soup Kitchen Food Bank Program. - Buyer: Kansas Department for Children and Families (DCF), through the Kansas Department of Administration, Office of Procurement and Contracts; program operations include DCF EES Food Distribution in Topeka. - Scope: Provide personnel, equipment, receiving and unloading, inventory management, dry/refrigerated/frozen warehousing, transportation, delivery records, electronic ordering and records access, and required reporting for approximately 75 Kansas soup kitchen sites. Food shipments are available monthly. - Food and quantities: USDA commodities cover canned and fresh produce, meat and poultry, seafood, dairy, grains, beans, cereals, and other foods. The sample delivery receipt lists 12 SKFB items, with quantities from 5 to 50; a separate applesauce shipment example lists 1,620 units. Exhibit C lists USDA food material numbers and estimated truck case quantities, not a committed order or contractor purchase list. - Commercial terms and requirements: Contractor pricing is requested per case, plus a drop fee for deliveries under 10 cases; sites pay warehousing and shipping charges directly. Food handling and distribution must comply with 7 CFR Part 250.12. The scope includes inventory controls and delivery documentation, with security controls identified in the solicitation including encryption, multifactor authentication, access controls, monitoring, and independent security assessment or SOC 2 Type II audit. - Named companies: Mike Commodity Co. appears on an example USDA applesauce shipment notice. No food-product OEMs or named storage-and-delivery bidders are identified. - Term: Begins after full contract execution and runs through the stated base term, with two optional one-year renewals; specific calendar dates are omitted here.

Description

The Kansas Department for Children and Families is requesting proposals for personnel, equipment, storage, transportation, and administrative services to receive, store, and deliver USDA food items to DCF-identified recipient agencies. Services support the Soup Kitchen Food Bank program, which supplies USDA foods for congregate meals at approximately 75 soup kitchen sites across Kansas serving people experiencing homelessness and food insecurity. Food is available for monthly shipment through the contracted vendor, and delivery and related services must comply with 7 CFR Part 250.12. The contract is expected to run from award through September 30, 2030, with options for two additional 12-month renewals.

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