Texas DIR/ESBD #HHS0018059

Texas HHSC UPS battery and capacitor replacement and maintenance services

The Texas Health and Human Services Commission is seeking contractors for UPS battery and capacitor replacement, plus equipment maintenance and repair. - Government buyer: Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services; the Department of State Health Services (DSHS) may also use the resulting contract. - Scope and service location: UPS services cover HHSC/DSHS needs across Texas. Preventive maintenance is specified for systems at the Texas Medicaid & Healthcare Partnership (TMHP) location in Austin. - Products requested: - 80 HRL 12280WFR batteries for an Eaton 9315 UPS. - 48 HR 12120WFR batteries for an Eaton 9330 UPS. - 48 12HRL300 batteries for a Toshiba 4200 Series UPS. - 480 HRL 1234W F2FR batteries for an APC Symmetra PX system. - Replacement capacitors for Eaton 9315 and Eaton 9330 UPS units; quantities and part numbers are not specified. - Named OEMs: Eaton, Toshiba, and APC. Replacement parts must be original manufacturer-recommended parts; battery vendors are not separately identified. - Service requirements: Battery replacement includes shipping, removal, installation, and recycling. Standard LTL freight with a lift gate is specified. Parts and services require a warranty; work is to be performed during normal business hours. - Maintenance and response: Quarterly and annual preventive maintenance is requested for Eaton Powerware 9315 and 9330, Toshiba 4200FA, and APC Symmetra PX systems. Coverage options include full service with parts and four-hour response, or preventive maintenance with four-hour response; repairs under preventive-maintenance coverage are billable. Emergency calls require an on-site response within one hour. - Contract structure: The initial maintenance term runs from award through the stated initial term, with two optional annual renewal periods and a possible additional extension of up to one year. Pricing also requests travel and hourly labor rates.

Description

The Texas Health and Human Services Commission is seeking competitive bids to establish contract(s) for Uninterrupted Power Supply (UPS) battery and capacitor replacement services, as well as UPS service and maintenance. Both HHSC and the Department of State Health Services may use any contract awarded. Bids must conform to the specifications, including proposing only manufacturers’ recommended replacements. The reported value is $90,453, and responses are due October 19, 2026, at 10:30 AM Central Time.

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