Austin Afo #IFB 7800 MLJ1046

City of Austin bulk fleet fuels, DEF, and related services

The City of Austin Fleet Services Department is seeking a supplier for bulk fleet fuels, diesel exhaust fluid, and supporting services. - Buyer: City of Austin, Fleet Services Department. - Named company / pricing reference: Flint Hills is cited as a fuel-price index reference for several products; the solicitation does not name it as a required supplier or awarded contractor. No other OEMs or vendors are named. - Products and estimated annual demand: Regular unleaded (1,447,000 gallons in the specification summary; detailed bid sheet lists 402,000 bobtail and 1,045,000 transport gallons), super unleaded (50,000 gallons; 25,000 each by delivery type), ethanol gasoline (615,000 gallons in the specification summary; detailed bid sheet lists 100,000 bobtail and 515,000 transport gallons), and TxLED diesel (1,015,000 gallons in the specification summary; detailed bid sheet lists 110,000 bobtail and 905,000 transport gallons). - The City will select either Renewable Diesel R20 or Low Cloud Point B20 Biodiesel. The bid sheet estimates 415,000 bobtail and 2,500,000 transport gallons for each alternative; the specification summary estimates 2,900,000 gallons annually for biodiesel and/or renewable diesel. - DEF is estimated at 80,000 gallons annually in the specification summary. The bid sheet separately lists 500 gallons in 2.5-gallon containers, 220 gallons in 55-gallon containers, 550 gallons in 275-gallon containers, 660 gallons in 330-gallon containers, and 78,000 gallons for bulk deliveries of 500 gallons or more. - An alternative-energy/fuel-blend trial is estimated at approximately $280,000 in annual usage; no physical quantity or part number is provided. - Services: Code Red delivery, dry runs, bobtail and transport pump-out and drop services, secondary product testing, and broader fuel delivery, transportation, blending, quality-testing, emergency-response, and alternative-fuel evaluation support. - Notable requirements: Fuel quantities are estimates, not guaranteed purchases. DEF must meet or exceed ISO 22241 and be API-certified. Secondary product testing is priced at cost with no additional markup. Code Red delivery is defined as required within six hours after an order. The City may award some, none, or all requested items and anticipates selecting a single contractor. - Term: An initial 24-month term, with up to three additional 12-month extensions. A limited holdover may be used as described in the solicitation. - Estimated value: Approximately $30 million–$90 million over the possible contract term; actual spending will depend on fuel prices, selections, and usage.

Description

The City of Austin is seeking a single vendor to supply bulk motor fuels and fuel-related products and services for its vehicle and equipment fleet. Products include unleaded and ethanol gasoline, diesel, biodiesel and/or renewable diesel, and diesel exhaust fluid (DEF); services include specialized fuel-related work such as testing, transportation, and delivery-related services. The City anticipates purchasing approximately five million gallons of fuel and fuel-related products annually, but the estimate is not a purchase commitment. The City reserves the right to award a contract for some, none, or all of the products and services.

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