SAM #36C25027R0012

VA Northern Indiana sterile-processing water testing services

The Department of Veterans Affairs is seeking sterile-processing water testing services for its Northern Indiana health care locations. - Government buyer: Department of Veterans Affairs (VA), Network Contracting Office 10, for the Northern Indiana Health Care System and its sterile processing operations at the Fort Wayne VAMC, Marion VAMC, and Jackie Walorski VA Clinic. - Services requested: Collect water samples, arrange laboratory testing, and provide organized water analysis reports. Work includes monthly routine point-of-use and point-of-generation testing, quarterly performance qualification testing, and follow-up testing when ordered by engineering. - Testing requirements: Follow ANSI/AAMI ST108:2023 and test applicable utility water, critical water, and steam. Testing may include pH, conductivity, alkalinity, hardness, bacteria, endotoxin, and specified chemical contaminants. - Additional requirements: Provide labor, materials, equipment, transportation, lodging, and supervision; calibrate the conductivity/resistivity meter monthly; provide web-based access to results and compliance records; and consult on abnormal results and corrective actions. Report outliers within 24 hours after receiving laboratory results. - Schedule and set-aside: Onsite testing is required on the first Federal working day of each month during normal business hours, excluding Federal holidays. The opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses. - OEMs and vendors: No commercial OEMs or vendors are identified. The named government entities are the VA, Network Contracting Office 10, and Northern Indiana Health Care System.

Description

MODIFICATION STATEMENT OF WORK Sterile Processing Service ST-108 Testing Requirements Upgrade The contractor shall provide all the following for testing the water for/within SPS per the ANSI/AAMI ST108:2023 at the Marion, Fort Wayne, and Jackie Walorski VA sites as defined in this Statement of Work (SOW).

WORK TO BE PERFORMED: Contractor shall provide all labor, materials, equipment, transportation, lodging, and supervision necessary to collect appropriate samples and deliver to a lab meeting the requirements for processing of AAMI ST108. Contractor shall calibrate the conductivity/resistivity meter monthly during their testing visit and provide a water analysis report. The contractor will be part of the multidisciplinary team that assists the water working group with resolving out-of-range water testing, in addition to: Serves as the subject matter expert on water testing per the ST108:2023. Serves as the subject matter expert on corrective actions to mitigate risks for out-of-range water testing parameters. Completes monthly, quarterly, and yearly testing per ST108:2023 and the VHA water contract/SOW. Completes performance qualification testing per the ST108:2023 and per the VHA contract/SOW. The contractor must report any outliers identified during testing within 24 hours of receiving laboratory results. Completes follow-up testing as ordered by engineering for out-of-range water parameters per the ST108:2023 and VHA water contract/SOW. The contractor shall provide VA end users with access to web-based reporting software for ongoing review of water testing data, historical trends, and compliance documentation. All reports must clearly highlight or delineate outliers and be designed to provide ease of reading, ensuring information is presented in a clear, organized, and actionable format. Contractor shall provide consultative services as needed, such as resolving abnormal water testing results, water system analysis, and mitigation of test results.

AAMI ST108 UTILITY WATER, CRITICAL WATER, AND STEAM TESTING BY VENDOR:

Fort Wayne — Routine (monthly) POU Testing by Vendor Fort Wayne Routine (monthly) POU Testing by Vendor (repeated 9 times in source text). Water Quality Measurement Units; Type of Testing; Routine Sample Site Utility; Routine Sample Site Critical; Minimum Frequency of Testing and Testing Range. Water Quality Measurement Utility Water; Critical Water. pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Routine sample sites: Medivator Basin x4; Decon sinks x3; Washer x1; Ultrasonic x1; Eye Ultrasonic X1. Utility water: 6.5-9.5, Monthly. Critical water: 5.0-7.5, Monthly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter. Routine sample sites: Medivator Basin x4; Decon sinks x3; Washer x1; Ultrasonic x1; Eye UltrasonicX1. Utility water: <500, Monthly. Critical water: <10, Monthly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Routine sample sites: Medivator Basin x4; Decon sinks x3; Washer x1; Ultrasonic x1; Eye Ultrasonic X1. Utility water: <400, Monthly. Critical water: <8, Monthly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Routine sample sites: Medivator Basin x4; Decon sinks x3; Washer x1; Ultrasonic x1; Eye Ultrasonic X1. Utility water: <150, Monthly. Critical water: <1, Monthly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Utility sample site: NA. Critical sample sites: Decon sinks x3; Medivator Basin x4; Washer x1; Ultrasonic x1; Eye Ultrasonic X1. Utility water: <500, Monthly. Critical water: <10, Monthly. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Utility sample site: NA. Critical sample sites: Decon sinks x3; Medivator Basin x4; Washer x1; Ultrasonic x1; Eye Ultrasonic X1. Utility water: NA. Critical water: <10, Monthly.

Fort Wayne — Point of Generation Routine (monthly) Testing by Vendor Fort Wayne Point of Generation Routine (monthly) Testing by Vendor (repeated 6 times in source text). Water Quality Measurement Units; Type of Testing; Routine Sample Site Critical; Minimum Frequency of Testing and Testing Range. Critical Water pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Sample sites: Loop Supply; Loop Return. Range: 5.0-7.5, Monthly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter (in line or measurement of a collected sample). Sample sites: Loop Supply; Loop Return. Range: <10, Monthly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Sample sites: Loop Supply; Loop Return. Range: <8, Monthly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Sample sites: Loop Supply; Loop Return. Range: <1, Monthly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Sample sites: Loop Supply; Loop Return. Range: <10, Monthly. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Sample sites: Loop Supply; Loop Return. Range: <10, Monthly.

Fort Wayne — Performance Qualification Testing (quarterly) Testing by Vendor Fort Wayne Performance Qualification Testing (quarterly) Testing by Vendor (repeated 12 times in source text). Water Quality Measurement Units; Type of Testing; PQ Sample Site Utility; PQ Sample Site Critical; PQ Sample Site Steam; Minimum Frequency of Testing and Testing Range. Utility Water; Critical Water; Steam pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Utility sites: Decon sinks x4; Medivator Basin x4; Washer x2; Ultrasonic x2; Eye Ultrasonic X2; City Water; Water Softener; Utility DI; After Carbon Filter. Critical sites: Medivator 1 Supply; Medivator 2 Supply; Decon sinks x3; Washer x1; Ultrasonic x1; Eye Ultrasonic X1; Loop Supply; Loop Return. Steam sites: After RO; After DI; Sterilizer x2. Utility: 6.5-9.5, Quarterly. Critical: 5.0-7.5, Monthly. Steam: 5.0-9.2, Quarterly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter. Sites as listed for pH. Utility: <500, Quarterly. Critical: <10, Monthly. Steam: <10, Quarterly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Sites as listed for pH. Utility: <400, Quarterly. Critical: <8, Monthly. Steam: <8, Quarterly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Sites as listed for pH. Utility: <150, Quarterly. Critical: <1, Monthly. Steam: <1, Quarterly. Total Organic Carbon (TOC) — Units: mg/L (ppm). Utility sample site: NA. Critical sites: Decon sinks x3; Washer x1; Ultrasonic x1; Eye Ultrasonic X1; Loop Supply; Loop Return; After RO; After DI. Utility: NA. Critical: NA. Steam: <1.0, Quarterly. Remaining values: NA; NA. Aluminum — Units: mg/L. Utility sites: Decon sinks x4; Medivator Basin x4; Washer x2; Ultrasonic x2; Eye Ultrasonic X2; City Water; Water Softener; Utility DI; After Carbon Filter. Critical sites: Medivator 1 Supply; Medivator 2 Supply; Decon sinks x3; Washer x1; Ultrasonic x1; Eye Ultrasonic X1; Loop Supply; Loop Return. Steam sites: After RO; After DI; Sterilizer x2. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Chloride — Units: mg/L. Sites as listed for Aluminum. Utility: <250, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Copper — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Iron — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Manganese — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Nitrate — Units: mg/L. Sites as listed for Aluminum. Utility: <10, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Phosphate — Units: mg/L. Sites as listed for Aluminum. Utility: <5, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Silicate — Units: mg/L. Sites as listed for Aluminum. Utility: <50, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Sulfate — Units: mg/L. Sites as listed for Aluminum. Utility: <150, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Zinc — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Utility sites: Decon sinks x4; Washer x2; Ultrasonic x2; Eye Ultrasonic X2; City Water; Water Softener; Utility DI; After Carbon Filter. Critical sites: Medivator 1 Supply; Medivator 2 Supply; Decon sinks x3; Medivator basin x4; Washer x1; Ultrasonic x1; Eye Ultrasonic X1; Loop Supply; Loop Return; After RO; After DI. Utility: <500, Quarterly. Critical: <10, Monthly. Remaining values: NA; NA. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Utility sample site: NA. Critical sites: Decon sinks x3; Medivator basin x4; Washer x1; Ultrasonic x1; Eye Ultrasonic X1; Loop Supply; Loop Return; After RO; After DI. Utility: NA. Critical: <10, Monthly. Remaining values: NA; NA.

Marion — Routine (monthly) POU Testing by Vendor Marion Routine (monthly) POU Testing by Vendor (repeated 6 times in source text). Water Quality Measurement Units; Type of Testing; Routine Sample Site Critical; Minimum Frequency of Testing and Testing Range. Critical Water pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Sites: Decon sinks x1; Washer x1. Range: 5.0-7.5, Monthly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter. Sites: Decon sinks x1; Washer x1. Range: <10, Monthly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Sites: Decon sinks x1; Washer x1. Range: <8, Monthly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Sites: Decon sinks x1; Washer x1. Range: <1, Monthly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Sites: Decon sinks x1; Washer x1. Range: <10, Monthly. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Sites: Decon sinks x1; Washer x1. Range: <10, Monthly.

Marion — Point of Generation Routine (monthly) Testing by Vendor Marion Point of Generation Routine (monthly) Testing by Vendor (repeated 6 times in source text). Water Quality Measurement — Critical Water pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Sample site: Supply. Range: 5.0-7.5, Monthly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter (in line or measurement of a collected sample). Sample site: Supply. Range: <10, Monthly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Sample site: Supply. Range: <8, Monthly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Sample site: Supply. Range: <1, Monthly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Sample site: Supply. Range: <10, Monthly. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Sample site: Supply. Range: <10, Monthly.

Marion — Performance Qualification Testing (quarterly) Testing by Vendor Marion Performance Qualification Testing (quarterly) Testing by Vendor (repeated 12 times in source text). Water Quality Measurement Units; Type of Testing; PQ Sample Site Utility; PQ Sample Site Critical; PQ Sample Site Steam; Minimum Frequency of Testing and Testing Range. Utility Water; Critical Water; Steam pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Utility sites: Decon sinks x2; Washer x2; Ultrasonic x2; City Water; Water Softener; Utility DI; After Carbon Filter. Critical sites: Decon sinks x1; Washer x1; Supply. Steam sites: After RO; After DI; Sterilizer x2. Utility: 6.5-9.5, Quarterly. Critical: 5.0-7.5, Monthly. Steam: 5.0-9.2, Quarterly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter. Sites as listed for pH. Utility: <500, Quarterly. Critical: <10, Monthly. Steam: <10, Quarterly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Sites as listed for pH. Utility: <400, Quarterly. Critical: <8, Monthly. Steam: <8, Quarterly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Sites as listed for pH. Utility: <150, Quarterly. Critical: <1, Monthly. Steam: <1, Quarterly. Total Organic Carbon (TOC) — Units: mg/L (ppm). Utility sample site: NA. Critical sites: Decon sinks x1; Washer x1; Supply; After RO; After DI. Utility: NA. Critical: NA. Steam: <1.0, Quarterly. Remaining values: NA; NA. Aluminum — Units: mg/L. Utility sites: Decon sinks x2; Washer x2; Ultrasonic x2; City Water; Water Softener; Utility DI; After Carbon Filter. Critical sites: Decon sinks x1; Washer x1; Supply. Steam sites: After RO; After DI; Sterilizer x2. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Chloride — Units: mg/L. Sites as listed for Aluminum. Utility: <250, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Copper — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Iron — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Manganese — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Nitrate — Units: mg/L. Sites as listed for Aluminum. Utility: <10, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Phosphate — Units: mg/L. Sites as listed for Aluminum. Utility: <5, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Silicate — Units: mg/L. Sites as listed for Aluminum. Utility: <50, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Sulfate — Units: mg/L. Sites as listed for Aluminum. Utility: <150, Quarterly. Critical: <1, Quarterly. Steam: <1, Quarterly. Zinc — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Steam: <0.1, Quarterly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Utility sites: Decon sinks x2; Washer x2; Ultrasonic x2; City Water; Water Softener; Utility DI; After Carbon Filter. Critical sites: Decon sinks x1; Washer x1; Supply; After RO; After DI. Utility: <500, Quarterly. Critical: <10, Monthly. Remaining values: NA; NA. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Utility sample site: NA. Critical sites: Decon sinks x1; Washer x1; Supply; After RO; After DI. Utility: NA. Critical: <10, Monthly. Remaining values: NA; NA.

JWC — Performance Qualification Testing (quarterly) Testing by Vendor JWC Performance Qualification Testing (quarterly) Testing by Vendor (repeated 9 times in source text). Water Quality Measurement Units; Type of Testing; PQ Sample Site Utility; PQ Sample Site Critical; Minimum Frequency of Testing and Testing Range. Utility Water; Critical Water pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Utility sites: Decon sink x2; Medivator Basin x4; Water Softener; City Water. Critical sites: Medivator 30 Supply; Medivator 31 Supply; NA. Utility: 6.5-9.5, Quarterly. Critical: 5.0-7.5, Monthly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter. Utility sites: Decon sink x2; Medivator Basin x4; Water Softener; City Water. Critical sites: Medivator 30 Supply; Medivator 31 Supply; NA. Utility: <500, Quarterly. Critical: <10, Monthly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Utility sites: Decon sink x2; Medivator Basin x4; Water Softener; City Water. Critical site: NA. Utility: <400, Quarterly. Critical: <8, Monthly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Utility sites: Decon sink x2; Medivator Basin x4; Water Softener; City Water. Critical site: NA. Utility: <150, Quarterly. Critical: <1, Monthly. Total Organic Carbon (TOC) — Units: mg/L (ppm). Sample sites: NA. Range: <1.0, Quarterly. Aluminum — Units: mg/L. Utility sites: Decon sink x2; Medivator Basin x4; Water Softener; City Water. Critical sites: Medivator 30 Supply; Medivator 31 Supply; NA. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Chloride — Units: mg/L. Sites as listed for Aluminum. Utility: <250, Quarterly. Critical: <1, Quarterly. Copper — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Iron — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Manganese — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Nitrate — Units: mg/L. Sites as listed for Aluminum. Utility: <10, Quarterly. Critical: <1, Quarterly. Phosphate — Units: mg/L. Sites as listed for Aluminum. Utility: <5, Quarterly. Critical: <1, Quarterly. Silicate — Units: mg/L. Sites as listed for Aluminum. Utility: <50, Quarterly. Critical: <1, Quarterly. Sulfate — Units: mg/L. Sites as listed for Aluminum. Utility: <150, Quarterly. Critical: <1, Quarterly. Zinc — Units: mg/L. Sites as listed for Aluminum. Utility: <0.1, Quarterly. Critical: <0.1, Quarterly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Utility sites: Decon sink x2; Water Softener; City Water. Critical sites: Medivator 30 Supply; Medivator 31 Supply; Medivator Basin x4. Utility: <500, Quarterly. Critical: <10, Monthly. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Utility sample site: NA. Critical site: Medivator Basin x4. Utility: NA. Critical: <10, Monthly.

JWC — Routine (monthly) POU Testing by Vendor JWC Routine (monthly) POU Testing by Vendor (repeated 9 times in source text). Water Quality Measurement Units; Type of Testing; Routine Sample Site Utility; Routine Sample Site Critical; Minimum Frequency of Testing and Testing Range. Utility Water; Critical Water pH — Units: pH. Type of testing: pH Meter or Colorimetric dipsticks. Utility sample site: Medivator Basin x4; Critical sample site: NA. Utility: 6.5-9.5, Monthly. Critical: 5.0-7.5, Monthly. Conductivity — Units: uS/cm. Type of testing: Conductivity Meter. Utility sample site: Medivator Basin x4; Critical sample site: NA. Utility: <500, Monthly. Critical: <10, Monthly. Total Alkalinity — Units: mg CaCO3/L. Type of testing: Colorimetric dipsticks or Alkalinity test kit. Utility sample site: Medivator Basin x4; Critical sample site: NA. Utility: <400, Monthly. Critical: <8, Monthly. Total Hardness — Units: mg CaCO3/L. Type of testing: Determination of ppm as CaCO3/L by colorimetric dipsticks, titration kit, or handheld meter. Utility sample site: Medivator Basin x4; Critical sample site: NA. Utility: <150, Monthly. Critical: <1, Monthly. Bacteria — Units: CFU/mL. Type of testing: Heterotrophic Plate Count (HPC). Utility sample site: NA; Critical sample site: Medivator Basin x4. Utility: <500, Monthly. Critical: <10, Monthly. Endotoxin — Units: EU/mL. Type of testing: LAL Test. Utility sample site: NA; Critical sample site: Medivator Basin x4. Utility: NA. Critical: <10, Monthly.

SPECIAL WORK REQUIREMENTS: Hours of Operation: Onsite testing is to be conducted on the first Federal working day of the month. Onsite services shall be performed during normal business hours of 8:00 AM to 4:00 PM, Monday–Friday, excluding Federal holidays. Observed holidays are: New Year's Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically declared a holiday by the President of the United States.

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