San Mateo Opengov #2027-RFP-00144

San Mateo County housing grants and asset management system

San Mateo County’s Department of Housing is seeking an integrated grants and asset management system for its housing programs and funding lifecycle. - Government buyer: County of San Mateo, Department of Housing; users include Housing and Community Development (HCD) and the Housing Authority of the County of San Mateo (HACSM). - System requested: An end-to-end grants and asset management solution for federal, state, and local funds, affordable housing loans and grants, other financing, department properties, ground leases, and regulatory agreements. No specific OEM, make, model, part number, or quantity is specified. - Scope and capabilities: Discovery and configuration; data migration and validation; integrations; testing, training, documentation, and post-launch support. Functional needs include funding and program setup, application intake and underwriting, awards and agreements, loan and grant servicing, disbursements, compliance and subrecipient monitoring, financial management, reporting, dashboards, and applicant, borrower, and subrecipient portals. The system must also support joint application and reporting with one or more CDBG entitlement cities. - Notable requirements and integrations: Support for County single sign-on through Okta, multifactor authentication, accessible services, secure long-term records, and HUD IDIS reporting. Named systems and services include Laserfiche, SharePoint, DocuSign or an equivalent, County financial systems, and IDIS workflows. - Named companies and platforms: OpenGov is identified only as the County’s eProcurement portal and technical-support platform, not as the requested system’s OEM. No required grants-system vendor is named. - Contract term: Seven-year initial term, with three optional one-year extensions, for up to ten years total.

Description

The County of San Mateo Department of Housing seeks proposals for a grant and asset management system to manage federal, state, and local funds and department assets. The system is intended to support the grant, project, underwriting, compliance, and long-term asset management lifecycle. The initial contract term is seven years, with three options to extend for up to one year each. Proposals are due electronically through the County’s eProcurement portal by October 30, 2026, at 5:00 p.m.

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