NYC Passport #07227B0002

On-call mechanical, refrigeration, and detention-system repair and maintenance for NYC DOC facilities

The City of New York Department of Correction (DOC), Facility Maintenance and Repair Division (FMRD), seeks on-call mechanical and refrigeration services at Rikers Island and other DOC facilities. - Scope: Repair, diagnostics, preventive maintenance, and replacement of mechanical systems and equipment, including HVAC and refrigeration equipment, pumps, motors, compressors, and controls. Detention-grade doors, gates, sally ports, locking systems, and related security electronics are also included. - Named supplier: Grainger is the only named commercial supplier; no equipment OEMs or specific product models or part numbers are identified. Grainger-listed parts require at least a 10% discount from list prices. Non-Grainger parts may be priced at cost plus the bidder’s markup. - Estimated bid-comparison allowances: $550,000 for Grainger-listed parts, $550,000 for non-Grainger parts, $100,000 for manufacturer/supplier shop work, and $10,000 for specialist consultant services. These are estimates, not guaranteed purchases. - Labor pricing covers prevailing-wage work and shop fabrication mechanics, general mechanics/technicians, and helpers at regular, overtime, Sunday, and holiday rates. Estimated labor hours are for bid comparison only; no minimum or maximum service quantity is guaranteed. - Requirements include acknowledging requests within two hours and dispatching a service person within four hours, including weekends and holidays; a one-year warranty; applicable FMRD authorization; and coordination with facility security for detention-system work. Refrigeration, HVAC, and mechanical work must be self-performed; the specified detention-security scope may be subcontracted only to an approved subcontractor. - Prevailing-wage compliance and a 30% community-hiring goal for building-service opportunity labor hours, subject to best-efforts requirements, apply. The contract ceiling is $6.5 million; the notice also cites an $8 million procurement estimate, so the solicitation documents should be checked for the applicable value.

Description

The New York City Department of Correction is seeking a contractor to provide on-call repairs and diagnostic services, preventive maintenance, and replacement of mechanical equipment and systems at various DOC facilities. The work applies when equipment is beyond repair or has reached the end of its useful life. Bids are submitted through PASSPort, and a site visit will be held. The anticipated contract term is February 1, 2027 through January 31, 2030.

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