Oklahoma Supplier Systems #EV00000985

Oklahoma City lodging, venue, and conference services for the 2027 DAC/ODAA summer conference

Oklahoma OMES Central Purchasing is seeking an Oklahoma City venue and lodging provider for the DAC/ODAA 2027 summer conference. - Government buyer: State of Oklahoma, Oklahoma Office of Management and Enterprise Services (OMES), Central Purchasing, on behalf of the District Attorneys Council (DAC). The event is the District Attorneys Council/Oklahoma District Attorneys Association (ODAA) summer conference. - OEMs and vendors: No hotel, OEM, or commercial supplier is named. The solicitation requires the bidder to provide the services directly rather than through a third party. The pricing document identifies the tax-exempt entity as “ODAC.” - Services and quantities: 340 sleeping-room nights total; general-session space for up to 300 attendees; seven breakout rooms for 40–75 each; banquet space and one luncheon for up to 200; hospitality space for up to 50 (or two suites); one lockable private meeting/storage room; registration space; morning breaks for three days and afternoon breaks for two days; common-area display space for up to 10 vendors; audiovisual service for 2.5 days; and parking for approximately 300 vehicles. A food-and-beverage minimum is also listed, with no amount specified. - Notable requirements: Venue must be in Oklahoma City. Room rates may not exceed the stated $121-per-room-per-night GSA limit, excluding taxes. Charges must be tax exempt and directly billed to a master account; attendees pay their own incidentals. The group may use its own AV equipment at no additional charge. Preferred features include nearby meeting rooms, on-site dining, a Booking.com rating above 6.5, and the ability to place parking fees on the master account. - Timing: Services are for the 2027 conference, with lodging and hospitality spanning three nights and meeting and event services spanning approximately three days. No renewal options are identified.

Description

The District Attorneys Council is seeking a supplier to provide conference rooms and lodging in Oklahoma City for the District Attorneys Council/Oklahoma District Attorneys Association 2027 Summer Conference. The scope includes sleeping rooms, meeting and breakout spaces, hospitality and registration areas, food and beverage service, vendor space, audiovisual needs, and parking. Mandatory requirements specify dates and capacities for the rooms and a minimum nightly room block; lodging prices may not exceed the applicable GSA rate. The solicitation states that the resulting contract may be designated for statewide use, and bids will be evaluated using a best-value criterion.

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