California eProcure #03-1055-4

Six vending machines with installation and removal of eight existing units

The California Department of Rehabilitation is seeking six new vending machines and related installation and removal services for the California Environmental Protection Agency in Sacramento. - Government buyer and location - California Department of Rehabilitation (DOR), Procurement, for the California Environmental Protection Agency (CalEPA), 1001 I Street, Sacramento, California. - Install three machines on the 5th floor and three on the 19th floor. - Requested machines and named brands - 2 BevMax Classic beverage vending machines; 45 selections and capacity for up to 360 20-ounce bottles or 405 12-ounce cans. - 2 AMS Classic 5-wide snack vending machines; capacity averaging up to 617 snack and candy items, with specified chip, snack, and candy row configuration. - 2 Frozen Food 3576F/3576FA single-zone vending machines, part number/model 3576F/3576FA; glass front, suitable for microwaveable frozen foods and ice cream, with capacity up to 540 items. The manufacturer is not identified in the materials. - Required features and standards - Each machine must include a new Cantaloupe G11 credit-card reader, a four-tube coin mechanism, a bill validator accepting $1, $5, $10, and $20 bills, and ADA-ready features. - Equipment must be new, meet applicable accessibility, safety, energy-efficiency, and food-vending requirements, and be NAMA-listed. No substitutions are permitted without advance written approval. - Bidders must be the manufacturer or a factory-authorized supplier. - Delivery, installation, and existing equipment - Include freight, setup and programming, installation, testing, and operational training. Machines must be placed side by side, leveled, secured/banded together, and left operational; remove packing materials after installation. - Remove 8 existing vending machines by trade-in or delivery to a recycler. Only the designated machines may be removed; recycling requires documentation and return of the equipment barcode tags. - Service and other requirements - Provide manufacturer warranty support and normal-business-hours service, including 90 days of free parts and labor after installation. - Delivery, installation, and commissioning are due within 35 calendar days after receipt of order. - An attached CalRecycle/SABRC certification form describes state-agency recycled-content reporting requirements for covered product categories; it does not add vending-machine quantities. - Award basis: The opportunity describes an award to the lowest-cost responsive and responsible bidder meeting the requirements.

Description

The Department of Rehabilitation is seeking quotes for six vending machines to be installed at the California Environmental Protection Agency: two beverage machines, two classic chilled snack machines, and two frozen food machines. The procurement includes delivery, installation, setup, testing, and training, and requires removal of eight existing vending machines by trade-in or delivery to a recycler. Machines must meet the specifications and applicable standards in the attachments, and the new equipment must be delivered, installed, and operational within 35 calendar days after receipt of order. Quotes are due October 16, 2026, at 5:00 p.m.

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