SAM #36C24627Q0058

VA intent to sole-source Medtronic maintenance for four systems at Hunter Holmes McGuire VA Medical Center

The Department of Veterans Affairs is assessing interest in a planned sole-source maintenance agreement for four Medtronic systems at its Richmond medical center. - Buyer: Department of Veterans Affairs, Network Contracting Office 6 (NCO 6). - Requirement: Firm-fixed-price maintenance and repair for the O-Arm, Stealth, Autoguide, and Visualase systems at Hunter Holmes McGuire VA Medical Center in Richmond, Virginia. - Intended source: Medtronic USA Inc., identified by the VA as the only capable source based on historical information and market research. - Parts and authorization: New OEM items are required; remanufactured and gray-market replacement parts are unacceptable. Vendors proposing alternate equipment must provide proof of OEM authorization. - OEM terms: Applicable OEM warranty, software licensing, and service terms must be maintained. - Notice status: This is a notice of intent and request for information, not a request for quotation. The VA is seeking responses to determine whether competition is possible.

Description

The U.S. Department of Veterans Affairs Network Contracting Office (NCO) 6, intends to enter into a sole source procurement with Medtronic USA Inc. This order will be for the maintenance and repair service for for the O-Arm, Stealth, Autoguide, and Visualase system at the Hunter Holmes McGuire VA Medical Center in Richmond, VA. Historical data and market research has determined MEDTRONIC USA, INC. is the only source for this service. MEDTRONIC USA, INC. has been identified as the only capable vendor who can supply this service.  This acquisition is for a firm-fixed-price. NAICS code 811210 Electronic and Precision Equipment Repair and Maintenance applies to this procurement. The size standard is $34 Million.  The proposed contract action is for supplies for which the Government intends to procure from one source under the authority of FAR Overhaul 12.102(a). This notice of intent is NOT a request for quotation. Interested parties who believe they can meet this requirement are to submit information to: Keicha.Passley@va.gov , Contract Specialist. Telephone inquiries will not be accepted. Responses must be received no later than 9:00 am, EST on October 8, 2026. All information shall be furnished at no cost or obligation to the Government.  Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM items only. No remanufacture or gray market items will be acceptable as replacement parts. Vendors claiming to provide the above products shall be an OEM authorized dealer, authorized distributors, or authorized reseller for the proposed alternate equipment necessary for this procurement, verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment and/or services contracts for maintenance of equipment shall be in accordance with the OEM terms and conditions. No solicitation will be made available. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the government not to complete this proposed contract based upon responses to the notice is solely within the discretion of the Government.

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