SAM #A070167

Ellsworth AFB market research for grease trap, sand trap, and oil-water separator services

The Department of the Air Force is conducting market research for recurring grease trap, sand trap, and oil-water separator services at Ellsworth Air Force Base. - Government buyer: Department of the Air Force, Air Force Global Strike Command, 28th Contracting Squadron, Ellsworth Air Force Base, South Dakota. - Requested services: Pumping, cleaning, maintenance, testing, dewatering, transportation, and disposal of waste from base grease traps, sand traps, and oil-water separators. Service locations and estimated frequencies are identified in the draft PWS; frequencies range from every four weeks to annually or as needed. - Notable requirements: Emergency service providers must arrive within six hours after accepting a call. Waste must be tested for hazardous characteristics, with disposal handled according to test results. The government provides dewatering bags, utilities, and base maps. The Building 3015 industrial oil-water separator requires additional basin power washing, sampling, and final acceptance coordination. - Market research status: This is a sources-sought notice, not a solicitation or award. Quotations and pricing data are not requested; interested firms are invited to provide capability statements and company, business-size, experience, and primary-vendor intent information. - OEMs and vendors: No OEMs or vendors are named in the notice or draft PWS. - Potential service competitors: Clean Harbors, Inc.; Veolia North America; and Heritage-Crystal Clean, LLC are examples of companies that provide related environmental and industrial waste services.

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT TO BE USED FOR MARKET ANALYSIS IN DETERMINING THE AVAILABILITY OF VENDORS ABLE TO PERFORM THE ATTACHED REQUIREMENT.

NO AWARD WILL BE MADE FROM THIS SOURCES SOUGHT DO NOT SUBMIT A QUOTATION OR PROVIDE COST AND PRICING DATA NO SOLICITATION IS AVAILABLE AT THIS TIME

ALL RESPONSES WILL BE USED TO DETERMINE THE APPROPRIATE ACQUISITION STRATEGY FOR THE POSSIBLE FUTURE ACQUISITION. THE CURRENT INTENT IS TO SOLICIT THIS REQUIREMENT AS A 5 YEAR ORDERING PERIOD BLANKET PURCHASE AGREEMENT, BUT IS SUBJECT TO CHANGE BASED ON RESPONSES RECIEVED.

Ellsworth AFB, South Dakota is seeking sources qualified vendors interested in providing services to perform the cleaning, maintenance and pumping of Grease Traps, Sand Traps, and Oil Water Separators located across Ellsworth AFB, South Dakota in accordance with the attached Performance Work Statement. 

NOTE: IF YOU DO NOT INTEND TO SUBMIT A PROPOSAL FOR THIS PROJECT WHEN IT IS FORMALLY ADVERTISED, PLEASE DO NOT SUBMIT A RESPONSE TO THIS SOURCES SOUGHT SYNOPSIS

If your firm has an interest in proposing on future requirements as described above, and believe they can meet the requirements, you are invited to submit, in writing, a complete capabilities package. Provide responses NO LATER THAN 15 Oct 2026 at 12:00pm MST to aaron.fox_snider@us.af.mil and laurie.lykken.1@us.af.mil .

At a minimum capability statements shall state skills, experience, and knowledge required to perform this type of work. Include the following:

1. Company name, address, point of contact (POC), telephone number, email address, website, and CAGE Code.

2. Company's business size and/or socioeconomic status (i.e. Small Business, SBA Certified 8A Program Participant, SBA Certified HUB Zone Firm, Small Disadvantaged Business, Service Disabled Veteran Owned Business, Woman-Owned Small Business).

3. A positive statement of your intention to bid on this requirement as a the primary vendor. 

4. Offeror's Joint Venture, Partnering Agreement, or Mentor-Protégé information if applicable - existing and potential.

5. A listing of any government contracts held over the last three (3) years.

6. If applicable, what is the most critical criteria that would distinguish your company's capabilities from another to perform this requirement? Explain.

The information requested will be used within the Air Force to facilitate decision making and will not be disclosed outside the agency.

*Responses are due NO LATER THAN 12:00PM MST, Thursday, 15 October 2025, and shall only be submitted electronically to: aaron.fox_snider@US.AF.MIL and laurie.lykken.1@us.af.mil *

Primary Government Point of Contact: SSgt Aaron Fox-Snider. Questions relevant to this notice shall be sent electronically to the above email address. NO PHONE INQUIRIES WILL BE ACCEPTED. All communication shall be in writing and submitted electronically with reference “Grease Traps, Sand Traps, and Oil Water Separators.”

Interested companies are encouraged to provide other solutions that may meet the required specifications and/or functional description. When doing so, information shall follow the guidelines set by this sources sought notice

THIS IS A NOTICE FOR SOURCES SOUGHT ONLY. THIS NOTICE DOES NOT CONSTITUTE A PROCUREMENT COMMITMENT BY THE UNITED STATES AIR FORCE, IMPLIED OR OTHERWISE. NO CONTRACT WILL BE AWARDED FROM THIS NOTICE. RESPONSE IS STRICTLY VOLUNTARY; NO REIMBURSEMENT WILL BE MADE FOR ANY COSTS ASSOCIATED WITH PROVIDING INFORMATION IN REPSONSE TO THIS NOTICE OR ANY FOLLOW-UP INFORMATION REQUESTS. THE GOVERNMENT SHALL NOT BE LIABLE FOR OR SUFFER ANY CONSEQUENTIAL DAMAGES FOR ANY IMPROPERLY IDENTIFIED INFORMATION.

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