St Charles County Civicplus #IFB 26-116

Annual St. Charles County property tax bill printing and mailing

St. Charles County Government is seeking a provider to produce and mail its annual personal property and real estate tax bills. - Government buyer: St. Charles County Government, Collector of Revenue, Finance Department. - Requested service: Process tax-bill data; print, fold, insert, presort, and mail statements and envelopes; provide reconciliation and mailing reports and searchable PDF copies. - Estimated quantities: 270,000 #9 white remittance envelopes, 270,000 outer envelopes measuring 6 × 9.5 inches, and approximately 340,000 bills forming approximately 270,000 statements. - Notable requirements: Support XML data processing, data checks, householding, and merged statements. Provide three equal mail drops on a schedule tied to receipt of the data; all lots are to be mailed. Spoiled pieces must be regenerated and mailed within one business day of the final mail drop. Late mail drops are subject to $500 per day in liquidated damages. Postage is excluded from the bid amount. - OEMs and vendors: No OEMs or vendors are identified in the solicitation. No part numbers are specified.

Description

St. Charles County is seeking bids for printing and mailing its annual property tax billing. The vendor must guarantee quoted prices for 90 days. The contract is intended for an approximate 12-month period after notice of award, with up to four additional 12-month renewals subject to the vendor’s consent. Postage is excluded from the bid amount.

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