Opportunity
Denton Ionwave #100
City of Denton seeks cloud-based evidence management solution and implementation
Posted
October 02, 2026
Respond By
October 16, 2026
Identifier
100
NAICS
513210, 541511, 541519
The City of Denton is gathering vendor information for a cloud-based system to manage law-enforcement evidence from intake through final disposition. - Buyer: City of Denton, Denton Technology Services Department. - Requested services: A standalone evidence management software solution with support and maintenance, implementation, and transfer and ingestion of existing evidence data. No quantities or part numbers are specified. - Key requirements: Cloud-based SaaS hosting; Windows Authentication; open-API integration with Versaterms Athena and other records management systems; barcode and mobile workflows; chain-of-custody and audit controls; configurable retention, release, disposition, and destruction; role-based access, notifications, approvals, reporting, analytics, and document management. The system should support evidence such as firearms, drugs, currency, long-term retention cases, and hazardous materials, and accommodate future needs. - Named OEMs and products: Versaterms Athena is named as an integration target. Zebra ZD421 printers and DS457 scanners are existing hardware the system should work with; they are not listed as purchases. - Opportunity status: This is an information request seeking solution details and estimated costs, not an award or a specified purchase. No contract value or performance period is provided.
Description
The City of Denton is seeking information about a comprehensive, standalone evidence management system that securely manages physical evidence from intake through final disposition. Requested services include a supported software solution, implementation, and transfer and ingestion of current evidence data. The solution should address cloud hosting, integrations, barcode and mobile workflows, chain-of-custody tracking, retention and disposition, reporting, and other operational requirements for law enforcement evidence management. This RFI may inform a future formal Request for Proposal.