City of New Braunfels Workday #1139154

On-call disaster debris monitoring and management services for New Braunfels

The City of New Braunfels is seeking an independent, on-call team to monitor disaster debris removal and document work for reimbursement. - Government buyer: City of New Braunfels, Purchasing Department. - Requested service: On-call disaster debris monitoring and management (RFP 1139154), overseeing a separately selected debris-removal contractor. Scope includes field and disposal-site monitoring, load ticketing, truck certification, mapping, data and invoice management, quality control, public-information support, and FEMA, FHWA, and state reimbursement documentation. - Debris covered: Roadside and public-property debris, vegetative and construction debris, demolitions, hazardous trees and stumps, white goods, electronics, household hazardous waste, vessels, vehicles, animal carcasses, and other disaster-related debris. - Pricing roles and evaluation quantities: Project manager (1), operations manager (2), data manager (2), GIS analyst (2), field supervisor (3), debris-site tower monitors (4), collection monitors (4), data-entry/clerical staff (1), and billing/invoice analysts (2). These are pricing assumptions, not guaranteed staffing or usage. - Optional pricing: Proposers may price optional services, positions, and other expenses; no fixed quantities are specified. - Notable requirements: The monitoring firm must remain independent from the debris-removal contractor, mobilize key staff 2–3 days before a potential disaster, and be able to complete services within 30 days after debris removal ends unless the City agrees to another period. Pre-storm coordination and documentation supporting reimbursement are also required. - OEMs and named vendors: No OEMs are identified. WorkdaySpend is named as the electronic procurement platform, not as a provider of the requested monitoring services. - Contract structure: As-needed work for disaster-generated events, with no retainer or guaranteed quantities.

Description

The City of New Braunfels is seeking proposals for on-call monitoring and management of disaster-generated debris collection and disposal by the City's selected debris removal contractor. Services are intended to help ensure debris cleanup, demolition, reduction, and disposal are performed properly and meet FEMA, FHWA, and state emergency management reimbursement guidelines. The work is needed in the event of a declared disaster or disaster-generated event, with no retainer, and the contractor must be able to assemble and manage a workforce to complete services within 30 days after debris removal is completed, or another period agreed with the City. Proposals are due May 14, 2026, at 3:00 P.M.; the contract, if awarded, runs through September 30, 2030, with two optional one-year renewals.

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