Santa Rosa Planet bids #RFQ 26-67

Public-notice postcard printing and delivery services for the City of Santa Rosa

The City of Santa Rosa Purchasing Section is seeking a provider for public-notice postcard printing and related production services. - Government buyer: City of Santa Rosa, Purchasing Section; buyer contact identified as Samone Chrisman. - OEMs: No printing-equipment or paper OEM is specified. - Prospective bidders named in the notice: Bay Central Printing, Inc.; Blaisdell's Business Products; Crisp Imaging; Fong&Fong Printers and Lithographers; Green Tara, Inc.; GSA Contract Services, LLC; GVR Group; International Security Products (spelled “Intnerational” in the notice); Jay Young Design; KAY Marketing, LLC; KP Corporation; Mailing Systems Inc; Print Project Managers; Qualfon Solutions, Inc; Sebis Direct Inc; SevenOutsource; Unique Image, Inc.; Werle Enterprises, LLC; and WMFY We Mail For You, Inc. These are listed as prospective bidders, not selected contractors. - Requested services: Fixed-price black-and-white and color printing, finishing, file handling, address mail merge using City-provided XLSX files, proofing, and delivery. Postage and mailing services are not required. - Postcard specifications: 8.5 × 5.5 inches; color front and black-and-white address/map on the back; no bleed; white, 80 lb vellum stock; 175 GSM; 94 brightness; and 30% post-consumer-waste recycled content. - Pricing and volume: One job each at 250, 500, 1,000, and 2,000 units, plus a total-price lump sum; the cost sheet requests pricing for Years 1 and 2. Estimated volume is approximately 10,000 units per month, not guaranteed. Prices must include setup, printing, finishing, file handling, and delivery; applicable sales tax is added to invoices. - Delivery requirements: Orders arrive electronically as PDF and XLSX files. Completed bundled or wrapped work is typically due to the Sonoma County Mailroom within three business days; 24-hour rush printing and delivery must also be available. - Term: Two-year initial purchase-order term, with up to three additional one-year extensions, for a potential five-year total term.

Description

The City of Santa Rosa is seeking printing services under a purchase order, including production of public-notice postcards in specified quantities and associated printing, finishing, file handling, and delivery. Services include receiving source files electronically, preparing proofs, and delivering completed orders to the Sonoma County Mailroom, typically within three business days; 24-hour rush service is also required. Postage and mailing services are not needed. The purchase order has an initial two-year term, with options for up to three additional one-year terms, and all bidders must provide a sample product within one business day after bid closing.

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