San Mateo Opengov #2027-RFP-00113

San Mateo County meeting facilitation and community engagement services

San Mateo County is seeking a contractor to facilitate public meetings and strengthen community engagement for County boards, commissions, committees, and partner organizations. - Government buyer: County of San Mateo, County Executive’s Office, California. - Requested services: - Plan, facilitate, manage, and debrief meetings and retreats; support group development, onboarding, and advisory-group launches or resets. - Help groups address conflict, improve internal communication, develop strategic plans and workplans, and adapt to changing goals, processes, or technology. - Conduct community outreach, including events, trusted-messenger partnerships, multilingual materials, and public information about committee work and ways to participate. - Design and facilitate community listening sessions, including in-language or population-specific sessions as appropriate; document and report findings and follow up with participants. - Provide accessible communications, meeting logistics, and potentially multilingual interpretation; advise on agendas, engagement strategies, cross-collaboration, committee operations, and member representation. - OEMs and vendors: No OEMs or providers of the requested services are named. OpenGov is mentioned as the e-procurement portal and technical-support provider, not as a proposed service provider. - Products and quantities: No products, product part numbers, or fixed service quantities are specified. The service identifier provided is RFP 2027-RFP-00113. - Notable requirements: Proposers must demonstrate at least four years of comparable service experience, and the proposed account manager must have at least two years of account-services experience. Services may require accessible and multilingual engagement and documentation of community input. - Contract term: Two years, with a County option to extend for up to one additional year.

Description

The County of San Mateo is seeking proposals for facilitation services for County Boards, Commissions, and Committees, as well as other government and community-based organizations. Services include meeting planning and management, debriefing, retreats, conflict resolution, strategic planning, workplan development, community outreach and listening sessions, accessible communications, and meeting logistics that may include multilingual interpretation. The agreement term is two years, with a County option to extend for up to one additional year. Proposals are submitted electronically, with the fee proposal provided as a separate PDF.

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