Shasta County Opengov #27-11

Video review, redaction, and processing support for Shasta County public-records requests

Shasta County is seeking firms to review, redact, and prepare video records for public-records requests. - Government buyer: Shasta County Purchasing Department. - Requested services: Video review with or without redaction; redaction of faces, license plates, personal information, documents, screens, and other County-identified content; quality control; file processing and export; audit documentation; and production support. Audio redaction is not currently anticipated. - Scale and pricing: Assignments may involve hundreds or thousands of hours of security-camera footage. The cost proposal uses illustrative scenarios of 10, 100, and 1,000 hours; these are not fixed quantities or guaranteed work. Pricing is requested by applicable units such as source-video time, occurrence, file, or assignment, including expedited and rush services and any minimum charge. - Named company or system: NextRequest is identified as a public-records management system the County may use for production support; it is not identified as a proposed supplier. No bidding vendors or OEMs are named. - Notable requirements: Support common formats including MKV, AVI, MP4, H.264, H.265/HEVC, CCTV recordings, NOV, and self-contained EXE files. Preserve original files and evidentiary characteristics, maintain auditable processing and quality-control records, provide scalable capacity and status updates, protect County data and promptly report incidents, and disclose third parties with records access for prior County approval. Automated or AI-assisted redactions require human review, and County records may not be used to train AI or machine-learning models without written authorization. The County retains legal decisions on responsiveness, disclosure, exemptions, and redactions. - Term: 12-month initial period with possible extensions for two additional one-year terms. No fixed start date or guaranteed minimum work is stated.

Description

Shasta County is seeking proposals from qualified firms to provide video review, redaction, processing, and related support for California Public Records Act requests. Assignments may involve large volumes of security-camera video and include identifying responsive footage, timestamps, and material requiring redaction, as well as quality control and processing. Contractors will work under County direction; the County retains responsibility for legal determinations and does not guarantee a minimum amount of work. The County may award to one or more firms, and the initial contract term is 12 months with possible extensions for two additional one-year terms.

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