Nevada ePro #40DHHS-S3965

Nevada SNAMHS Offsite Records Storage, Management, and Courier Services

Nevada is seeking a contractor to securely store and manage SNAMHS records and provide responsive courier services. - Government buyer: Nevada State Purchasing Division, on behalf of the Nevada Division of Public and Behavioral Health (DPBH), Southern Nevada Adult Mental Health Services (SNAMHS). - Requested service: Secure, climate-controlled offsite storage and management of administrative documents and medical records, including computerized inventory, audit trails, reporting, retrieval, and courier pickup and delivery. - Listed line item: RECORD STORAGE, 1 EA; no part number is provided. - Service levels: Routine pickup or delivery within 24 hours and urgent service within two hours; weekend and holiday service may be required. - Notable requirements: Paper and microfilm storage must remain between 65°F and 75°F. The facility must provide continuous fire and intrusion monitoring and protect records from environmental hazards. Courier vehicles must be GPS-monitored, and signed receipts are required for medical records picked up or removed. - Privacy and data safeguards: Comply with applicable confidentiality requirements, including HIPAA and 42 C.F.R. Part 2; state data must be encrypted and stored in the United States. - OEMs and named vendors: No OEMs or vendors are identified in the solicitation.

Description

The Nevada State Purchasing Division is seeking proposals for secure, climate-controlled offsite document and medical record storage, management, and courier services for Southern Nevada Adult Mental Health Services (SNAMHS). Scope includes records inventory tracking, retrieval and transport, along with routine delivery and pickup within 24 hours and urgent service within two hours, including weekends and holidays if required. The storage facility must meet specified security, environmental, and safety requirements, and vendors must provide a computerized inventory system and monthly itemized invoices. The State intends to award one contract, subject to Board of Examiners approval.

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