City of Philadelphia PHLContracts Periscope #B2728034

Philadelphia Public Services Building 24/7 Facilities Operations and Maintenance

The City of Philadelphia is seeking an integrated team to operate and maintain the Public Services Building and provide related services at other City facilities. - Government buyer: City of Philadelphia, Department of Public Property; Procurement Department / DPP - Public Property Purchasing. Related requirements are issued by the Office of Economic Opportunity and Philadelphia Labor Standards Unit. - Scope: Provide 24/7/365 operations, maintenance, and support for the approximately 470,000-square-foot Philadelphia Public Services Building at 400 N. Broad Street, with support at City Hall and other City facilities as requested. Services cover building systems, preventive and corrective maintenance, on-site management, custodial work, security, and oversight of specialty subcontractors. - Services and staffing: On-site roles include a project/building manager, assistant manager, lead engineer, general mechanics, janitorial site manager and supervisors, cleaners, and security personnel. The scope also includes elevator maintenance, waste and recycling, window washing, snow and ice removal, pest control, and other facility subcontract work. - Notable requirements: The building supports municipal, police, 911, medical examiner, laboratory, and detention operations. Security coverage must total at least 398 hours per week, with additional coverage on six major holidays. Elevator maintenance requires two full-time certified mechanics on weekdays, with absence coverage. The scope estimates about 75 tons of trash annually and requires use of the City-provided CMMS, security clearances and training, continuous operations, and a mobilization plan. - Small and local business requirements: Respondents must document outreach and good-faith efforts to include certified Small Business Enterprises and applicable Local Business Entities. Project-specific participation ranges are referenced in an appendix, but are not available in the supplied materials. - OEMs and vendors: No product manufacturers, OEMs, or named service vendors are identified in the supplied materials. No equipment purchases or product part numbers are specified. - Commercial structure: Pricing forms cover five periods, corresponding to a one-year initial term and up to four additional one-year renewal options at the City's discretion. The solicitation materials also include a City bid-security enrollment program for eligible Services, Supplies, and Equipment bidders.

Description

The City of Philadelphia Department of Public Property is seeking a qualified vendor to provide around-the-clock operations, maintenance, and support services for the Philadelphia Public Services Building and various City facilities. The selected vendor must be ready to mobilize and provide full staffing and services when the contract starts. Proposals must be submitted electronically through PHLContracts by October 30, 2026, at 5:00 PM local time. A pre-proposal meeting and site visit are mandatory, scheduled for October 7 and October 8, 2026, respectively.

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