SAM #36C10X27Q0004

VA Market Research for Nationwide Portable Ultrasound Systems and Related Equipment

The Department of Veterans Affairs is researching suppliers for portable ultrasound equipment and related support for facilities nationwide. - Government buyer: Department of Veterans Affairs (VA), Enterprise Procurement Office, in coordination with the Veterans Health Administration (VHA). - Named OEMs: Fujifilm Sonosite is the named brand for the ultrasound systems, transducers, accessories, and related offerings; Sony is named for the UP-X898MD printer. - Products and services requested: Sonosite PX, LX, and ST ultrasound systems; 13 transducers; a PX stand, ECG module, leakage tester kit, printer, baskets, and system features; warranty options; and Sonosite Institute educational access. See line items for part numbers. Quantities are not specified. - Notable requirements: Proposed brand-name-or-equal equipment must meet the stated salient characteristics, including FDA approval, imaging and Doppler capabilities, probe frequency requirements, needle-visualization features, applicable warranties, operator training, and service and support. Intraoperative systems must interoperate with the VA Electronic Health Record System. - Opportunity status: This is a sources-sought market-research notice, not a solicitation or award. The VA is seeking technical literature, pricing, country-of-origin information, and evidence of compliance.

Description

1.0 DESCRIPTION THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The Department of Veterans Affairs (VA) Enterprise Procurement Office (EPO), formerly the Strategic Acquisition Center (SAC), is issuing this Sources Sought Notice as a means of conducting market research to identify qualified sources with the capability and resources to meet the Veterans Health Administration’s (VHA) Non-Expendable Equipment National Program requirement for Scanning Systems Ultrasonic Portable. The EPO, in conjunction with VHA, is seeking qualified sources capable of supplying the brand name or equal Fujifilm® Sonosite Scanning Systems Ultrasonic Portable machines on an agency-wide basis. VA is contemplating the award of a single Requirements Contract with Firm-Fixed Price (FFP) orders IAW FAR 16.503, Requirements Contracts, to a supplier of this equipment. Respondents will be required to deliver complete ultrasonic scanning systems to VA medical centers and facilities throughout the United States. The associated North American Industry Classification System (NAICS) code for this procurement is 334510 — Electromedical and Electrotherapeutic Apparatus Manufacturing, and the associated size standard is 1,250 employees. The FAR Provision found at 52.204-7 requires that “The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation.” You may access the SAM website at SAM.gov | Home. All respondents must be certified with the appropriate NAICS code on the SAM website. All SDVOSB/VOSB respondents must be verified in the SBA database at https://www.sba.gov/veterans/#vetcert at the time of submission. Submissions for this Sources Sought Notice shall be submitted by email no later than October 19, 2026, at 12:00 p.m. Eastern Time to the Contract Specialist and Contracting Officer at the following email addresses: Alanna.Wilson@va.gov Anthony.Zibolski@va.gov Email responses shall include the following subject line: Response to Sources Sought Notice 36C10X27Q0004. This notice is for planning purposes only and does not constitute a commitment on the part of the Government to award a contract, nor does the Government intend to pay for any information submitted as a result of this notice. This notice is part of a continuous process for obtaining the latest information on the commercial status of the industry with respect to its current and near-term abilities. The information provided herein is subject to change and in no way binds the Government to solicit for, or award, a competitive contract. It is emphasized that this is a notice solely for planning and informational purposes. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this notice. There is no solicitation available at this time.

2.0 SCOPE OF WORK Scanning Systems Ultrasonic Portable are compact devices that use high-frequency sound waves for real-time internal body imaging. Point-of-care ultrasound (POCUS) imaging is routinely used by medical clinicians to guide interventional percutaneous procedures such as vascular access, nerve blocks, and therapeutic injections. Ultrasonic scanning systems have an ultrasonic scanner, transducers (frequencies of 2 to 12 MHz are typical for vascular and abdominal scanning, procedure guidance, and nerve blocks), dedicated software, DICOM software for PACS compatibility and image storage, and an image recorder. Most ultrasonic scanners include continuous-wave and pulsed-wave Doppler capabilities (including a spectrum analyzer) for sensing the velocity and location of blood flow; they can be operated in multiple modes, including color flow mapping mode and triplex mode (i.e., simultaneous acquisition and display of 2-D gray-scale, spectral Doppler, and color flow data). Ultrasonic scanning systems usually display images of the vessels in conjunction with spectrum analysis to depict the vessel and its obstructions. Some ultrasonic scanners use a low-frequency (typically 2 MHz) Doppler transducer to obtain the blood-flow velocity recording in the intracranial arteries. These systems are used for transdermal examinations and diagnosis of diseases, occlusions, and obstructions in the peripheral vascular system, including a profile of the blood-flow velocity in the area under examination. Most of them also include capabilities for small-part examinations. The following Contract Line Items (CLINs) are being considered: Contract Line ItemManufacturerPart NumberDescription 0001SonositeL22916Transducer, L12-3 0002SonositeL23117Transducer, C10-3 0003SonositeL23119Transducer, C5-1 0004SonositeL23120Transducer, L15-4 0005SonositeL23121Transducer, IC10-3 0006SonositeL23972Transducer, L19-5 0007SonositeL24087Transducer, P5-1 0008SonositeL25100Sonosite PX Ultrasound System 0009SonositeL25110Sonosite PX Stand 0010SonositeL25200Printer, B and W Hybrid Graphic, SONY UP-X898MD 0011SonositeL27766T8-3 ULT-2020 Ultrasound Leakage Tester Kit 0012SonositeL28354Sonosite LX Ultrasound System 0013SonositeL29076Sonosite ECG Module 0014SonositeL29465Transducer, T8-3; 12 Months - Standard Coverage Warranty 0015SonositeL29671Transducer, P11-3 0016SonositeL30229Transducer, T8-3 POCUS Bundle; 12 Months - Standard Coverage Warranty 0017SonositeL30257Transducer, L13-6 0018SonositeL31500Sonosite ST Ultrasound System 0019SonositeL33270Transducer, UHF46-20 MHz Ultra High-Frequency; 12 Months - Standard Coverage Warranty 0020SonositeP31199Steep Needle Profiling, Sonosite ST 0021SonositeP31440Sonosite Voice Assist; 12 Months - Standard Coverage Warranty 0022SonositeP31987Small Basket 0023SonositeP31988Large Basket 0024SonositeP32357Sonosite PIV Assist 0025SonositeP32441-SVCCONPoint of Sale Warranty Plus (2 years), PX System 0026SonositeP32442-SVCCONPoint of Sale Warranty Plus (2 years), LX System 0027SonositeP32443-SVCCONPoint of Sale Warranty Plus (2 years), ST System 0028SonositeP32444-SVCCONPoint of Sale Warranty Plus (2 years), PX/LX/ST/MT Transducers (Not applicable for the T8-3 or UHF46x Transducers) 0029SonositeSonosite Institute for Point-of-Care UltrasoundExclusive access to over 100 hours of education, including courses, videos, webinars, quizzes, certificates, and additional resources. Accessible via desktop, tablet, or phone. (Included) Respondents should identify a complete solution, including associated accessories, as required for full functionality.

The following Salient Characteristics (SCs) are being considered: CLINs 0001–0013, 0015, 0017, and 0020 apply to SCs 1–9. CLINs 0014, 0016, 0019, and 0021 apply to SC 10. CLINs 0026–0028 apply to SC 12. CLIN 0029 applies to SC 11. SC #Salient CharacteristicsMethod of Evaluation SC 1Multiple configurations of the devicesLiterature Review SC 2Must have high-quality image resolution, 1280 x 1024 pixels or higherLiterature Review SC 3Must have multiple Doppler modes to include color and continuous waveLiterature Review SC 4Must have 120V and battery-powered capabilityLiterature Review SC 5Must have a phased-array probe with a low-frequency range of between 1–5 MHzLiterature Review SC 6Must have an endocavitary probe with a frequency range between 2–12.5 MHzLiterature Review SC 7Must have a low-to-mid probe with a frequency range of at least 2–12 MHz, curvilinear probeLiterature Review SC 8Must have a linear probe with a frequency range greater than 12 MHzLiterature Review SC 9Must have needle visualization enhancementLiterature Review SC 10Must have a minimum one-year warrantyLiterature Review SC 11Must provide operator trainingLiterature Review SC 12Must provide an extended service and support planLiterature Review SC 13Must be FDA approvedFDA Letter SC 14Must have an intraoperative system capable of interfacing with the VA Electronic Health Record SystemLiterature Review For each product identified in the response (brand name and part number), the response must include descriptive literature demonstrating that the product meets or exceeds the SCs specified above. The Government’s intent is to include all ancillary items necessary to ensure the equipment can function as designed by the OEM and as required. Respondents are encouraged to identify any additional accessory, service, or configuration that may be necessary or beneficial to the functionality of the contemplated system. These items must be clearly identified by brand name and part number.

Evaluation Subfactors In addition to the above CLINs and salient characteristics, the Government contemplates utilizing the following evaluation subfactors: Safety The device will be assessed for patient safety features, including, but not limited to, the following areas: Infection control Thermal injuries Probe maintenance Battery failure procedures Design Design features and functions of the offered device will be evaluated. Areas include, but are not limited to, the following: Durability of the system and the probes Display screen usability Barcode software to identify patients and physicians Low-profile wheelbase to assist with getting closer to the patient Cordless charging station Number of transducer ports Simplicity of system design for the operator (ergonomics, easy setup, user-friendly software applications, reporting, and touchscreen ease of use) Performance The device will be evaluated for its ability to perform its intended function. Areas include, but are not limited to: Capabilities to support multiple medical services Battery runtime Provided installation Needle guidance system Quality/Construction/Training Extended warranty Training Secure data encryption, HIPAA/GDPR compliant Meets ANSI/AAMI ES6061 electromechanical safety standards

Responses to this Sources Sought Notice shall include the following: Full name and address of company. SAM Unique Entity Identifier (UEI). Business size and socioeconomic status, if applicable (e.g., SDVOSB, VOSB, WOSB, HUBZone, 8(a)). Manufacturer or distributor: If a distributor, provide the full name, business size, and address of the manufacturer. If a distributor, provide evidence that your firm is currently an authorized distributor for the manufacturer of the products proposed, e.g., an authorized distributor letter with a current date certified by the OEM. Country of Origin designation for all products proposed. Describe the firm’s ability to provide uninterrupted supply of products on a national scale. Technical literature clearly demonstrating that the proposed product(s) meet the identified salient characteristics, identifying the page number(s) where each requirement is met. Does respondent offer an annual service plan, Yes or No? If yes, describe what the plan covers. Identify whether the plan covers software updates, parts repair/replacement, or both. Provide literature or other documentation describing the service plan. Identify whether service is provided by the OEM or a subcontractor. Identify any additional product, accessory, service, or configuration that may be necessary or beneficial to the functionality of the contemplated system. Include the applicable brand name and part number. Item pricing information for products, inclusive of flat-rate shipping. Include any quantity discounts, noting at what order quantity the Government should expect tiered price reductions, if any. NOTE: In order for the Contracting Officer to determine whether a set-aside can be pursued, it is essential to provide pricing information. Without this information, the Contracting Officer will be unable to assess whether there is a reasonable expectation of receiving fair and reasonable pricing from socioeconomic concerns. Does your firm anticipate any subcontracting opportunities for this requirement? If yes, identify the type and approximate scope of work that could be subcontracted. Identify any federal contract vehicles held by your firm through which your firm can provide this equipment. Are there any further standards or criteria VA should consider in a procurement action for this equipment? Are the Government’s specifications unduly restrictive? If yes, identify the specific requirement(s) considered unduly restrictive and provide supporting rationale and recommended alternative language. Any additional information the Government should know prior to issuing a solicitation. Describe any minimum order quantities, geographic limitations, delivery constraints, lead times, or other limitations that could affect the firm’s ability to support the requirement on a nationwide basis.

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