Texas DIR/ESBD #701-27-001

Hybrid audiovisual support for TCDD Council and Committee meetings

The Texas Education Agency is seeking hybrid audiovisual support for quarterly Texas Council for Developmental Disabilities meetings. - Government buyer: Texas Education Agency (TEA), on behalf of the Texas Council for Developmental Disabilities (TCDD), Contracts and Purchasing Division. - Requested service: Professional audiovisual equipment and onsite staffing for hybrid Council and Committee meetings in Houston, Austin, and San Antonio during FY 2027–2028. - Scope: Equipment provision, setup, operation, pre-meeting testing, troubleshooting, recording support, coordination with venue audiovisual systems, and teardown. Support must enable clear audio between onsite and remote participants and provide cameras, projectors, screens, and displays as needed. - Named technology: TCDD’s Zoom Webinar platform. Proposals must describe integration with Zoom and include testing before meetings. - Key requirements: At least one qualified technician must remain onsite throughout each session. Providers must describe backup or replacement equipment, list equipment and labor costs, provide detailed per-meeting pricing, and explain whether travel is included or separately priced, including estimates for Houston and San Antonio when billed separately. - Products and quantities: No specific equipment models, part numbers, or purchase quantities are listed; equipment is required as part of the service. - Estimated contract value: Approximately $60,000.

Description

The Texas Education Agency, on behalf of the Texas Council for Developmental Disabilities, is seeking responses from qualified audio-visual service providers. The work includes professional hybrid meeting support, equipment, staffing, setup, operation, testing, recording, Zoom Webinar integration, and teardown for quarterly Council and Committee meetings during Fiscal Years 2027 and 2028. Meetings take place in Houston, Austin, and San Antonio, with onsite and remote participants. The estimated contract value is $60,000, and responses are due October 15, 2026, at 2:00 PM.

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