SAM #19JA7027Q0002

Event management for a Freedom 250 reception and fireworks display in Sapporo

The U.S. Department of State’s U.S. Consulate General in Sapporo seeks comprehensive event services for a Freedom 250 reception and fireworks display. - Government buyer: U.S. Department of State, U.S. Consulate General in Sapporo, Japan. - Requested service: End-to-end planning and delivery of one event, including venue and hospitality, entertainment, a professional fireworks display, permits, transportation, parking, photography and videography, technical support, safety, and on-site coordination. - Event format: A two-hour reception at Nouvelle Pousse at Okurayama, followed immediately by a 20-minute fireworks display beginning at 8:00 p.m. - Named venue/vendor: Nouvelle Pousse. Coordination is also required with Sapporo City, Hokkaido Prefecture, local police, and other relevant authorities. - Notable requirements: Plan for additional permitting, traffic, access, crowd management, venue, environmental, and operational needs associated with the Sapporo Snow Festival period. - No OEMs, product models, or product quantities are specified.

Description

Please note this solicitation is not ready to be issued as of this date.  The U.S. Consulate General in Sapporo, Japan, will launch the solicitation on the SAM.gov website when it is available. 

This is a firm-fixed-price contract for the Contractor to provide comprehensive event management, venue, hospitality, entertainment, fireworks, permitting, transportation, parking, photography/videography, technical, safety, and on-site coordination services for a Freedom 250 commemorative event on February 5, 2027. The event will consist of a two-hour reception at Nouvelle Pousse at Okurayama followed immediately by a 20-minute professional fireworks display beginning at 8:00 p.m.   The contractor shall coordinate all elements necessary to deliver a safe, professional, and well-integrated event, including coordination with Nouvelle Pousse, Sapporo City, Hokkaido Prefecture, local police and other relevant authorities. The event occurs during the Sapporo Snow Festival period; therefore, the contractor shall account for any additional permitting, traffic, access, crowd-management, venue, environmental, or operational requirements associated with the festival.

All responsible sources may submit a quotation, which will be considered.

The Government may award the contract based on the initial offers without discussion.  The resultant contract will be a firm-fixed-price contract.

All U.S. Contractors must be registered in the System for Award Management (SAM) database https://www.sam.gov prior to submitting a quotation, in accordance with FAR provision 52.204-7.  Therefore, prospective quoters must complete registration before submitting their quotations.

Overseas Contractors are recommended to register in the System for Award Management (SAM) database https://www.sam.gov prior to contract award. 

This opportunity is subject to 52.229-12 - Tax on Certain Foreign Procurements (FEB 2021)

Electronic Submission/Responses: This opportunity allows for electronic responses. Please submit your quotation prior to the specified response date and time. Please ensure that your submission does not exceed 15MB. If your submission exceeds this limit, you may need to send multiple emails.

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