SAM #HT941027N0002

Sole-source Motorola radio maintenance, repair, and installation services for U.S. Naval Hospital Okinawa

The Defense Health Agency is seeking Motorola-only support to maintain and repair radio communications equipment at U.S. Naval Hospital Okinawa and its branch clinics. - Procurement approach: The Defense Health Agency Contracting Activity, Healthcare Contracting Division–San Diego, intends to award a firm-fixed-price contract on a sole-source basis to Motorola Solutions, Inc. - Services: Preventive maintenance, installation, on-call and emergency repair, and equipment repair for Motorola land mobile radios, vehicle mobile radios, and desktop base stations. - Locations: U.S. Naval Hospital Okinawa and its branch medical and dental clinics in Japan. - Requirements: Work must use OEM-trained and certified technicians and OEM replacement parts. The notice says Motorola does not certify third-party providers or give them access to its engineering support or factory depot repair services; unauthorized work could affect warranties, safety, equipment integrity, and performance. - Equipment details: Attachment 1 identifies covered equipment by radio ID, serial number, and device name. The notice does not provide model or part numbers or item quantities. - Period of performance: One-year base period from December 1, 2026, through November 30, 2027, with four one-year options through November 30, 2031. - Industry codes: NAICS 811210; PSC J059. - Interested sources: The notice invites capability statements from firms that believe they can meet the requirement or challenge the sole-source rationale. Submissions are limited to six pages and should include management, technical, and cost information.

Description

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE SERVICES CONTRACT AND IS NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity (DHACA), Healthcare Contracting Division – San Diego (HCD-SD), intends to negotiate and award a firm fixed price contract for Motorola Radio Equipment Preventative Maintenance, Repair and Installation Services in accordance with Federal Acquisition Regulation Overhaul (RFO) 12.102(a), for purchases valued at or below the simplified acquisition threshold, only one source reasonably available to:

Motorola Solutions, Inc

809 Pinnacle Dr.

STE G

Linthicum Heights, Maryland 21090

The North American Industry Classification System (NAICS) code for this requirement is 811210 - Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34.0M. The Product Service Code (PSC) is J059 - Maintenance, Repair and Rebuilding of Equipment: Electrical and Electronic Equipment Components.

The objective of this sole source award is to procure preventative maintenance services for Motorola radio equipment at US Naval Hospital Okinawa (USNHO) and its Branch Medical Clinics (BMC) and Branch Dental Clinics (BDC) to support the operations of USNHO and its BMC.

Motorola Solutions is the Original Equipment Manufacturer (OEM) and is the sole service provider for the Motorola radio systems. Utilizing unauthorized, non-certified third-party vendors to repair this mission-critical medical equipment poses an unacceptable risk to equipment integrity and patient safety.

The proposed contractor possesses unique and exclusive qualifications that no other vendor can provide:

• Proprietary Knowledge: Motorola Solutions does not certify the capabilities of third-party service providers. Motorola Solutions does not provide third-party access to Motorola Solutions engineering services, technical support and factory depot repair services.

• OEM Certified Technicians: Maintenance and repairs on these systems must be performed exclusively by OEM-trained and certified Field Systems Technologists (FSTs). FSTs possess specialized, in-house technical training and direct access to factory engineering teams. Utilizing unauthorized third-party vendors would void the equipment warranties, violate OEM safety specifications, and introduce unacceptable risks to system performance.

Period of Performance

Base Period: 01 December 2026 to 30 November 2027

Option Period 1: 01 December 2027 to 30 November 2028

Option Period 2: 01 December 2028 to 30 November 2029

Option Period 3: 01 December 2029 to 30 November 2030

Option Period 4: 01 December 2030 to 30 November 2031

Equipment Repair Services: See Statement of Work (SOW) and SOW Attachment 1 for a list of the equipment.

The work shall be performed at:

U. S. Naval Hospital Okinawa, Japan

Medical Repair, Bldg. 960

Camp Foster, Ginowan-Shi, Isa

Okinawa, Japan 901-2221

And the other Branch Medical/Dental Clinics listed below:

FACILITY NAME

BUILDING #

BMC Bush/BDC Courtney

Camp Courtney Building 4231

BMC/BDC Evans

Camp Foster Building 449

BMC/BDC Schwab

Camp Schwab Building 3510

BMC Futenma

MCAS Futenma Building 676

BMC Hansen

Camp Hansen Building 2386

BMC Kinser

Camp Kinser Building 1460

Sports Medicine and Rehabilitation Team (SMART) North Clinic

Camp Hansen Building 2384

BDC Futenma

MCAS Futenma Building 675

BDC Hansen

Camp Hansen Building 2418

BDC Kinser

Camp Kinser Building 1463

Based on market research, Motorola Solutions is the only source that can meet the Government’s minimum requirements for the maintenance, installation, and on-call and emergency repair of Motorola Land Mobile Radios (LMR), Vehicle Mobile Radios and Desktop Base Stations.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and convincing evidence that clearly demonstrates the capability to provide the required services to USNHO. Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point. All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft Word or Adobe PDF attachment to Nicole Ventinilla at nicole.e.ventinilla.civ@health.mil .  The closing date for challenges is no later than 10:00am Pacific Time, 15 October 2026.

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