SAM #36C24427Q0013

VA Coatesville Audiology Equipment Maintenance and Calibration Services

The Department of Veterans Affairs’ Coatesville VA Health Care System is seeking ongoing service for audiology equipment at two Pennsylvania locations. - Government buyer: Department of Veterans Affairs, Coatesville VA Health Care System (VAHCS), Coatesville VA Medical Center / Biomedical Engineering; service locations include the Coatesville VA Medical Center and West Norriton CBOC. - Requested service: Preventive maintenance, calibration, and minor repairs for audiology equipment, with one visit per equipment unit during June of each contract year. - Equipment OEMs and brands named: GSI (Audiostar Pro, Audiostar Pro HF, Tympstar Pro); Interacoustics (Titan, Titan OAE); Noise Barriers (acoustic systems); and Audioscan (Verifit 2 units). No part numbers or equipment quantities are provided. - Service requirements: Clean and inspect equipment using manufacturer procedures; calibrate audiometers to ANSI Specifications for Audiometers; provide service reports and calibration certificates confirming operation to manufacturer specifications. Parts and labor are included for repairs covered under manufacturer warranty; bill only for parts used to replace nonfunctioning parts during annual visits. - Contract structure: A base year plus four option years. The attachment filename references Midlantic Technologies; the provided summaries do not specify its role as the service provider.

Description

The following is a Source Sought Notice. This posted notice is not a Pre-Solicitation or Solicitation document. The Government is not soliciting bids, quotes, or proposals at this time; however, the Government reserves the right to do so at a later date.

The Department of Veterans Affairs, VA Coatesville Healthcare System has a requirement for continuous maintenance, calibration, and minor repairs of its audiological equipment. Please see the draft Statement of Work for additional requirements and equipment information. 

ALL SERVICES TO BE COMPLETED AT THE FOLLOWING LOCATIONS:

1) Coatesville VA Medical Center, 1400 Black Horse Hill Road, Coatesville, PA 19320-2096

2) West Norriton VA Clinic, 2495 General Armistead Avenue, Suite A, Norristown, PA 19403-3647

ALL INTERESTED PARTIES MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) DATABASE. TO REGISTER, PLEASE VISIT WWW.SAM.GOV.

Responses to this Sources Sought shall include:

Company Name:

Address:

Point of Contact:

Phone Number:

Email Address:

SAM Unique Entity ID:

In accordance with 38 U.S.C. 8127(d), a contracting officer of the Department shall award contracts on the basis of competition restricted to small business concerns owned and controlled by Veterans, if the contracting officer has a reasonable expectation that two or more small business concerns owned and controlled by Veterans will submit offers, and that the award can be made at a fair and reasonable price that offers the best value to the United States.  For purposes of this VA-specific rule, a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a Veteran-Owned Small Business (VOSB), must meet the eligibility requirements in 38 U.S.C. 8127(e), (f) and VAAR subpart 819.7003 and be listed as verified by the U.S. Small Business Administration. 

Please provide answers to all questions below regarding your firm’s Socio-Economic status pursuant to North American Industrial Classification Code (NAICS) 811210

1. Is your business a small business under NAICS 811210? YES ______ NO ______

2. Is your firm a Veteran-Owned Small Business? YES ______ NO ______

3. Is your firm a Service-Disabled Veteran-Owned Small Business? YES ______ NO ______

4. Is your firm a certified HUBZone firm? YES ______ NO ______

5. Is your firm a Woman-Owned business? YES ______ NO ______

6. Is your firm a Large Business? YES ______ NO ______

7. Does your firm hold a a GSA/FSS schedule or a GWAC that covers these services? YES______ NO______

Schedule Number: ___________________

Expiration Date: _____________________

Please provide a capability statement as well as any relevant literature addressing your organization’s ability to render the required services. Also, please include a point of contact name, phone number, and email address.

Note: Questions regarding this notice should be addressed to Nathan Lohr via email only. No phone calls will be accepted regarding this requirement.

Please submit all responses to this notice via e-mail to:

Nathan Lohr

Contract Specialist

nathan.lohr@va.gov

Responses to this Sources Sought Notice are required by no later than Friday, October 16, 2026, at 4:30 pm (1630) EST. 

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