Richmond Planet bids #146780

Grant-management platform implementation and ongoing services for Richmond Fund for Children and Youth

The City of Richmond is seeking a configurable grant-management platform and services for the Richmond Fund for Children and Youth. - Buyer: City of Richmond, City Manager and Department of Children and Youth; the department contact identified is Jora Atienza Washington, Senior Management Analyst. - Platform requested: A secure, web-based system covering grant records and the full grant lifecycle: opportunities, applications, applicant communications, independent review and scoring, awards, administration, client-level data, reporting, and closeout. No required product, part number, or OEM is specified. - Capacity and integrations: Support at least 5,000 applicant accounts, unlimited application submissions, and at least 50–75 reviewer accounts. Required integrations include California Secretary of State business entity records and the California Department of Justice Registry of Charities and Fundraisers, including organization-status verification, refreshes, audit trails, failure notifications, and reporting where interfaces and access permit. - Implementation and ongoing services: Project planning, process review, configuration, migration from the current platform, testing, deployment, training, documentation, hosting, subscription or licensing, maintenance, security updates, technical support, and transition or data-export assistance. - Named vendors: The notice lists Ardent Technologies Inc, Hayes & Co., Howard Industries, Inc., J.C. Technology, Inc (Ace Computers), MGT Impact Solutions, LLC, Micro-Easy Computer Enterprises, Inc, OpenGov, Inc., Prossess, Salesforce, Satwic Inc, and srs consulting inc. These are mentioned as prospective vendors; the notice does not identify them as required manufacturers of the requested platform. - Term: An initial three-year term for implementation and platform operation, with possible extensions at the City's discretion. No fixed end date or extension duration is stated. - Other notable requirements: The platform should provide role-based access for City staff, applicants, grantees, and independent reviewers, and support secure data handling and continuity during migration. No contract value is provided.

Description

The City of Richmond seeks proposals to provide, implement, and support a comprehensive electronic grant management platform for its grant programs. The platform is intended to support grant activities across the lifecycle, including applications, reviews and evaluations, awards, ongoing administration, reporting, and closeout. The scope includes configuration, user roles and permissions, applicant and reviewer access, document management, reporting, training, and ongoing platform support and maintenance. The anticipated initial contract term is three years, with the possibility of extension; proposals must be submitted electronically through the City’s online bidding system.

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