Shawnee County Shawnee #042-26

Food and supply vendors for Shawnee County Parks + Recreation locations

Shawnee County Parks + Recreation is seeking food and supply vendors for its recreation facilities, camps, and golf locations. - Buyer: Shawnee County Parks + Recreation, Shawnee County, Kansas. - Procurement: Food items and supplies for concession stands, golf clubhouses, day camps, and other Parks + Recreation locations. Vendors should submit current item catalogs and wholesale pricing, with either guaranteed prices or wholesale cost plus a proposed markup. - OEMs and vendors: No manufacturers, OEMs, or suppliers are named, and the solicitation does not identify specific products, part numbers, or quantities. - Locations: Blaisdell Family Aquatic Center, Midwest Health Aquatic Center, Shawnee North Family Aquatic Center, Bettis Sports Complex, Dornwood, Envista Softball Complex, Back to Nature, Camp Connections (Lake and North), Civitan Camp, Fun Zone (Oakland), Passport to Adventure, Lake Shawnee Golf Course, Cypress Ridge Golf Course, Lake Shawnee Campground, Gage Park Mini-Train/Carousel, Old Prairie Town, Adventure Cove, Hillcrest Community Center, and Forbes Golf Course. - Delivery and vendor support: Provide weekly delivery schedules and the ability to make multiple deliveries per location each week. The County requests a 10-case minimum order; vendors should explain delivery fees for qualifying and below-minimum orders, whether will-call is available, and how delivery tracking or estimated delivery times will be provided. - Pricing and product changes: Provide annual price lists and advance written notice of price changes or discontinued products, along with similar alternatives when products change. - Invoicing and contact: Email invoices to accounts payable within 24 hours after delivery and provide one point of contact for all locations. - Awards and value: The County may award to multiple vendors and purchase unavailable items elsewhere. Reported annual spending exceeds $300,000; the solicitation does not set a contract ceiling.

Description

Shawnee County is soliciting sealed bids for a vendor to provide food items and supplies for Parks + Recreation concession stands, golf clubhouses, and day camps throughout the county. The solicitation covers the 2027 and 2028 calendar years, with an initial two-year contract beginning January 1, 2027 and options to renew annually for up to three additional years. The scope includes item pricing, delivery to listed locations, delivery tracking or timeframes, and invoice copies within 24 hours of delivery. Responses must be submitted through the county bid portal.

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