SAM #9e178ee76f4f46788d1c6a99e836de3f

Sole-source annual Mitel VoIP software assurance and support renewal

DOE’s Western Area Power Administration plans a sole-source annual renewal of Mitel VoIP software assurance and support for its Desert Southwest Region. - Agency: Department of Energy (DOE), Western Area Power Administration (WAPA), Desert Southwest (DSW). - Requirement: One annual subscription renewal for Mitel software assurance and support, including software updates, critical firmware patches, and specialized technical support. - OEM and supplier: Mitel is the product OEM. Pacific Office Automation is identified as Mitel’s authorized regional distributor and the only reasonably available source. - Existing environment: Legacy Mitel ASU, ASU II, and MXe III systems. Replacing the system is estimated to cause more than $1 million in duplicated costs and operational downtime. - Acquisition status: Notice of intent for a sole-source purchase, not a request for proposals or quotes. Other responsible sources may submit capability information demonstrating they can meet the requirement. - Unspecified details: No part number, subscription dates, or contract value are provided.

Description

PRE‑SOLICITATION NOTICE OF INTENT NON‑COMPETITIVE

Notice of Intent to Sole Source: Mitel Annual Software Assurance Renewal  Agreement Project – Pacific Office Automation.

The Department of Energy (DOE) / Western Area Power Administration (WAPA) intends to issue a sole source award, under the authority of  RFO FAR 12.102(a) Restricting competition under the simplified acquisition threshold (SAT) and 12.201-1 Simplified Procedures for Acquisition of Commercial Products and Commercial Services (IAW 41 U.S.C.1901 Simplified Acquisition Procedures), to Pacific Office Automation. of Beaverton, Oregon.

This is a sole source acquisition to Pacific Office Automation, uniquely qualified to provide the “annual renewal for Mitel VoIP phone system software assurance and support. ” for the WAPA Desert Southwest Region.

The resulting procurement will be conducted in accordance with RFO FAR Parts 12. The North American Industry Classification System (NAICS) code for this acquisition is  541519 Information Technology Value Added Resellers; business size standard is 150 employees.

This synopsis of proposed contract action/notice of intent is for information and market research purposes only. THIS IS NOT A REQUEST FOR PROPOSALS or COMPETITIVE QUOTES. No solicitation package will be publicly issued.

Responsible sources may submit a capability statement in response to this requirement, which shall be considered by the Agency. Capability statements must be received no later than the due date and time specified on this notice. Responses must be supported with clear and convincing evidence that clearly articulate the company's ability to satisfy the Government's requirements. A determination by the Government not to compete based upon responses to this notice is solely within the discretion of the Government. Inquiries will only be accepted via e-mail to Georgette Reyes-Wiltz at reyeswiltz@wapa.gov. Please include on the subject line “NOI-Mitel Annual Software Assurance Renewal Agreement Project”. No telephone requests will be honored.

If parties choose to respond, any cost associated with preparation and submission of data or any other cost incurred in response to this announcement are the sole responsibility of the respondent and will not be reimbursed by the Government.

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