California eProcure #CSF-26-1102

Three-year rental and operation of five professional sound systems for Cal Expo livestock events and exhibits

Cal Expo is seeking a contractor to rent, install, and operate professional sound systems for livestock events and exhibit spaces across three California State Fair cycles. - Buyer: California Exposition and State Fair (Cal Expo), State of California; Contracts/Procurement Manager. - OEMs and named vendors: No sound-system manufacturers, brands, or vendors are specified. Cal Expo is the purchasing agency, not an identified equipment vendor. - Requested systems: Five venue-specific rental systems for Barn L1 (beef and dairy cattle), Barn L2 (sheep and goats), Barn L3 (hogs), California’s Kitchen, and the Taste of California Classroom. Specifications include speakers, mixers, microphones, wireless systems, and playback connections as applicable; no model or part numbers are specified. - Barn systems require distributed speaker coverage beyond arena rails, flown from existing support structures without ground support, and sound able to overcome high ambient noise. - Exhibit systems require unobtrusively mounted distributed speakers and wireless microphone configurations suited to demonstrations and presentations. - Other listed items: One sound-measuring equipment unit and one specialized sound-equipment installation service; neither has a specified make or part number. - Contractor responsibilities and notable requirements: Provide equipment, transportation, rigging, power distribution, installation, operation, maintenance, materials, and trained staff. Provide a qualified technician on site each morning during the first seven Fair days; correct operating malfunctions within 30 minutes of notification. Provide access equipment as needed, keep equipment clear of walkways, exits, fire lanes, and sightlines, and submit an equipment inventory with identifying or serial numbers. No subcontracting is allowed, and special equipment may be requested on short notice.

Description

The California Exposition & State Fair is soliciting bids for rental and operation of industry-standard professional sound systems for livestock events and exhibits at Cal Expo in Sacramento, California. The contractor is to provide the equipment, labor, materials, installation, load-in and load-out, operation, maintenance, and technical staff required for the services. The 2027 California State Fair runs September 17 through October 3, 2027, with similar dates anticipated for future fairs. A qualified technician must be on site each morning during the first seven days of the Fair, and operational malfunctions must be addressed within 30 minutes of notification.

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