Illinois BidBuy #27-444DHS-MENTH-B-54324

High-mast lighting maintenance, repairs, and LED fixture upgrades at Chester Mental Health Center

Chester Mental Health Center is seeking repairs and LED upgrades for three high-mast lighting poles at its Illinois facility. - Government buyer: Illinois Department of Human Services, Mental Health Department, Chester Mental Health Center, Chester, Randolph County, Illinois. - Products and quantities: - 28 low-voltage LED fixtures and lamps: Pole 1 (7), Pole 2 (14), Pole 3 (7). No specific replacement fixture part number or manufacturer is required. - 1 Meltric Corporation multipin plug, part number 19 61121 DN, rated 20A and 600V maximum, for the burnt 480V plug on Pole 1. - Remove and dispose of 8 existing 4-by-6-inch, 500W low-voltage halogen fixtures: Pole 1 (2), Pole 2 (4), Pole 3 (2). No replacement small fixtures are required. - OEMs and named product brands: Meltric Corporation is specified for the replacement plug. The existing large lamp is identified as M1500/BU-HOR Metalarc 1500W BT56 with an E39 mogul base; Metalarc is not specified as the brand for the new LED fixtures. - Services and requirements: Maintain and inspect all three high-mast systems, including lubrication, cable and winch checks, safety-stop checks, and carriage-lowering verification. Inspect and repair the cog mechanisms, correcting disengagement on Poles 2 and 3. Inspect wiring, terminations, and connectors; verify pole voltage; and megger-test all three poles. - LED fixtures must deliver at least 30,000 lumens (30,000–35,000 preferred), use 200–240W, have 4000–5000K color temperature and CRI 70, Type III or IV distribution, at least 10kV surge protection, 277/480V compatibility, IP65 or higher protection, and vibration suitability for high-mast use. - The Meltric plug must be compatible with the existing lantern-carriage raising/lowering tool. - Provide maintenance and mechanical inspection reports, LED installation verification, confirmation of carriage-lowering operation, electrical test and megger documentation, and final cleanup. - Other stated obligations: Applicable Illinois prevailing-wage and safety requirements apply. Illinois labor requirements may apply under specified unemployment conditions; workers must follow facility security and traffic rules.

Description

The Illinois Department of Human Services is seeking a vendor to perform maintenance, repairs, electrical testing, and lighting upgrades on three high-mast lighting poles at Chester Mental Health Center in Chester, Illinois. Work includes inspecting and maintaining all three systems, repairing mechanical cog systems, replacing 28 large metal-halide fixtures with LED fixtures, removing existing small halogen fixtures, replacing a burnt power plug, and testing the electrical systems. The contractor must provide the labor, materials, tools, equipment, and expertise needed, along with required inspection and testing documentation. A mandatory pre-bid conference is scheduled for October 7, 2026, and bids are due October 19, 2026; the procurement is restricted to vendors in the Small Business Set-Aside Program.

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