New York State Contract Reporter #2139534

Buffalo Zoo security-camera server replacement and upgrade

Buffalo Zoo’s Facilities division is seeking a turnkey replacement for its security-camera recording server. - Government buyer: Buffalo Zoo, Facilities division, Buffalo, Erie County, New York. - OEM: Pelco is the named manufacturer of the Zoo’s existing 72 TB server and its Network Video Recorder system. The RFQ also describes the existing equipment as a Pelco VX Server. No manufacturer or model is specified for the replacement server. - Replacement options: Quote a 64 TB on-premises server, a 96 TB on-premises server, and/or a cloud-based server. The Zoo requests separate pricing for each proposed option; cloud proposals must include estimated annual cost. - Turnkey work: Replace the existing server, migrate its data and 160 Pelco system licenses, and ensure compatibility with all existing cameras. Proposals should describe labor and materials, work phases and durations, equipment/material specifications and expected lifespans, and warranty coverage. - Notable requirements: Plan work around the Zoo’s animal-welfare needs; work is normally performed during regular business hours unless otherwise approved. The Zoo is a tax-exempt 501(c)(3) organization. - Performance period: Six months; specific start and end dates are not stated.

Description

Buffalo Zoo is soliciting bids for a turnkey upgrade to replace its existing 72TB Pelco security camera server, which is expected to reach end of life by December 31, 2026. The work includes migrating the existing 160 licenses and data to a new on-premises 64TB or 96TB server, or a cloud-based server, and ensuring the new server integrates with existing cameras; quotes are requested for each option, including estimated annual cost for a cloud option. Submissions must include a scope of work, turnkey cost breakdown, signed Contractor Code of Conduct form, insurance certificates, warranty information, and other specified project details. The contract term is six months, and bids are due November 2, 2026, at 3:30 PM.

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