New York State Contract Reporter #2139530

BPCA vendor verification SaaS platform and implementation services

The Battery Park City Authority is seeking a cloud-hosted vendor verification platform and implementation services to streamline vendor onboarding and strengthen compliance and fraud controls. - Government buyer: Battery Park City Authority (BPCA), doing business as the Hugh L. Carey Battery Park City Authority, a New York State public benefit corporation; Procurement office. - Requested solution: A turnkey SaaS vendor verification platform for vendor intake, validation, compliance screening, approval workflows, and ongoing vendor management. No platform OEM, brand, or product part number is specified. - OEM and integration target: Microsoft is named through the existing Microsoft Dynamics Great Plains system, which the solution must integrate with; Microsoft is not identified as the vendor of the requested platform. - Platform capabilities: Secure vendor self-service; TIN validation; insurance-document extraction and tracking; sanctions and debarment screening; bank-account verification and change controls; audit logs and reporting; and data portability. - Integration and security: Support Dynamics GP flat-file/CSV and SFTP integration, with REST APIs and webhooks for future ERP integration. Requirements include U.S. data residency, security assurance such as SOC 2 Type II, cybersecurity controls, and service-level commitments. - Services and quantities: One platform implementation, including project planning and architecture, sandbox configuration, system testing and UAT, vendor-data migration and cleansing, training, production deployment, and ongoing hosting, maintenance, and support. The scope specifies one of each listed implementation deliverable; no separate software seat or license quantity is stated. - Notable operational requirement: Provide 30 days of dedicated post-implementation hypercare. New York State-certified MBE, WBE, and SDVOB businesses are encouraged to participate. - Term: Three-year base term with two optional one-year renewals, for up to five years.

Description

Hugh L. Carey Battery Park City Authority requests proposals from qualified firms to provide a vendor verification software solution. The solution is intended to automate and enhance vendor onboarding, validation, and management, improve operational efficiency, strengthen compliance controls, mitigate fraud risk, and integrate with BPCA’s existing systems. The detailed scope is set forth in Exhibit A, and the contract term is three years with two one-year renewal options. New York State-certified MBE, WBE, and SDVOB businesses are encouraged to submit proposals.

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